Project Finance Associate

The Project Finance Associate supports the day-to-day financial administration of client projects, with a focus on accurate project setup, data management, reporting, billing support, and financial process coordination.

The position works closely with Finance, Project Management, Account Management, and other internal teams to ensure project and financial information is complete, accurate, and maintained timely across applicable systems.

This is a hands-on, detail-oriented role focused on project financial administration and data accuracy rather than technical accounting.

Job Duties and Responsibilities Set up, maintain, and close projects across SuiteProjects Pro (formerly OpenAir) and other applicable platforms, ensuring accurate and timely project informationCreate and maintain project records, budgets, billing schedules, resource assignments, dashboards and other required project dataCompile project financial and statistical data and prepare recurring reports for Finance, project managers, account teams, and leadershipAssist with tracking project budgets, actual spend, revenue, hours, costs, and profitabilityReview project and financial data for completeness and accuracy and coordinate corrections as neededMonitor billing schedules, milestones, and project status information to support timely and accurate invoicingSupport monthly client invoicing processes through preparation, review, and validation of project and billing dataSupport invoice submission and maintenance of applicable client/vendor billing platformsCoordinate with project managers and account teams to resolve missing information, project setup issues, and billing discrepanciesAssist with revenue tracking and related project finance workflowsAssist with Accounts Receivable administration and follow-up, as assignedSupport month-end close activities, including data entry, project reconciliations, and financial reportingServe as a day-to-day resource for project managers and account teams regarding project financial information and applicable systemsAssist with testing and implementation of system enhancements and process improvementsHelp develop and maintain Finance and project administration standard operating procedures (SOPs)Identify opportunities to improve data accuracy, reporting, and process efficiencySupport special projects and other duties as assigned Competencies Ability to organize and manage large amounts of information efficiently with strong attention to detailStrong commitment to data accuracy and completenessAbility to manage multiple projects, recurring responsibilities, and deadlines simultaneouslyStrong analytical and problem-solving skills with the ability to identify and research discrepanciesAbility to effectively and professionally communicate, both in writing and verbally, with internal stakeholdersAbility to follow established processes and complete assigned tasks accurately and timely with minimal supervisionAbility to appropriately follow up and escal...