National Fleet Coordinator

Ardurra is seeking a National Fleet Coordinator join our team ideally in Dallas, TX

Ardurra has been recognized as one of the fastest growing firms in the architecture, engineering, and environmental consulting industry.

Ardurra prides itself on its reputation as an emerging leader in the engineering consulting business, and we understand that our reputation is wholly founded on the strength of the professionals that work hard every single day to serve our clients and our communities. 

Primary Function:  

The National Fleet Coordinator is responsible for the day-to-day administration and operational support of the company’s nationwide vehicle fleet.

This position serves as the first point of contact for fleet-related questions and issues and plays a critical role in ensuring vehicles and drivers are properly onboarded, maintained within company systems, compliant with registration requirements, and efficiently managed throughout the vehicle lifecycle.

The ideal candidate is an experienced fleet professional who is comfortable working independently, managing a high volume of activity, prioritizing competing needs, and making timely decisions without requiring constant direction.

This role requires strong organizational skills, sound judgment, attention to detail, and a service-oriented approach when supporting drivers and internal stakeholders across the organization.

Primary Duties:  


* Serve as the first point of contact for the Fleet Department for drivers, managers, and internal stakeholders, providing guidance regarding fleet policies, procedures, and processes


* Manage the fleet portion of the onboarding/offboarding process for drivers, including driver setup, vehicle assignments and returns, required documentation, and system enrollment.


* Coordinate the addition of new vehicles into the fleet and ensure all required vehicle information is accurately entered into fleet management and internal systems.


* Coordinate vehicle delivery and assignment with drivers, internal stakeholders, dealerships, and the Fleet Management Company.


* Manage vehicle offboarding, including vehicle sales, returns, transfers, disposals, and removal from fleet systems.


* Ensure vehicle records and documentation remain accurate throughout the vehicle lifecycle, utilizing Wheels systems to manage driver and vehicle information, registrations, vehicle lifecycle activities, and other fleet functions.


* Work with drivers, regional leadership, transportation providers, and other stakeholders to facilitate timely vehicle transfers, and recommend practical and cost-effective solutions.


* Monitor the telematics platform and assist with driver and vehicle-related issues and identify potential issues or discrepancies and take action or escalate when necessary.


* Review vehicle connectivity, mileage, location, utilization, and other fleet data as required.


* Serve as a primary day-to-day contact with the compan...