Proposal Writer, Senior

Key Responsibilities

1.

Proposal Leadership & Execution



* Lead end-to-end proposal development for library system procurements (ILS/LSP, discovery, digital resource management, analytics).


* Analyze RFP requirements from libraries, consortia, and government entities to ensure complete compliance.


* Develop proposal strategies aligned to procurement criteria such as functionality, interoperability, accessibility, and total cost of ownership.


* Manage timelines, schedules, and deliverables across cross-functional teams.

2.

Library & Technical Content Development



* Write clear and persuasive responses describing:
+ Circulation, cataloging, acquisitions, and ERM functionality
+ Discovery layers and user experience
+ Interoperability (e.g., MARC, BIBFRAME, APIs, SIP2, NCIP, Z39.50)
+ Cloud architecture, hosting, security, and data privacy


* Translate technical platform capabilities into outcomes for librarians, faculty, and patrons.


* Collaborate with product managers, solution consultants, and library SMEs.

3.

Strategic Messaging & Value Positioning



* Develop win themes focused on:
+ Improved patron access and engagement
+ Operational efficiency for library staff
+ Support for digital transformation and open access
+ Integration with campus or municipal systems


* Tailor messaging by segment (academic, public, consortia, K–12).


* Craft compelling executive summaries and value narratives.

4.

Cross-Functional Collaboration



* Partner with:
+ Sales and Account Teams to align on opportunity strategy
+ Product and Engineering to validate technical accuracy
+ Implementation and Support teams to describe service delivery


* Lead proposal review cycles (e.g., content reviews, compliance checks).


* Coordinate inputs from distributed stakeholders, including international teams when applicable.

5.

Compliance & Quality Assurance



* Ensure full compliance with library procurement requirements, including mandatory forms, technical matrices, and pricing structures.


* Maintain consistency in terminology (library standards, metadata formats, accessibility requirements such as WCAG).


* Edit and proofread for clarity, accuracy, and professionalism.

6.

Knowledge & Content Management



* Maintain and enhance a reusable content library specific to library technology:
+ Standard responses for ILS/LSP functionality
+ Case studies and library success stories
+ Implementation methodologies and training approaches


* Develop templates for common library procurement formats.


* Continuously improve proposal processes and efficiency.

7.

Competitive Positioning & Insights



* Integrate knowledge of competing library platforms (e.g., Alma, WorldShare, Sierra, Polaris, Koha).


* Highlight differentiators such as:
...