Human Resource Liaison | YMCA of the Triangle

POSITION SUMMARY: Under the supervision of the Director of Branch Operations Support, the Human Resource Liaisonserves as a member of the People Team, providing centralized administrative hiring support to branch leadership in support of part-time staff hiring and pre-boarding processes.

This role is responsible for coordinating and executing standardized hiring activities, maintaining required documentation, and supporting system-based workflows to ensure hiring processes are completed accurately, consistently, and in compliance with YMCA policies and applicable state and federal regulations.

The Liaison works closely with branch leadership, People Partners, and People Specialists to facilitate timely hiring of part-time staff, while adhering to established procedures and guidelines.

ESSENTIAL FUNCTIONS: Hiring & Pre-Boarding Administration Administers and coordinates standardized hiring processes for part-time staff as directed, including job requisition postingand maintenance, offer letter distribution, background check initiation, I-9/E-Verifyprocessing, and verification of required hiring documentation.Ensures all hiring activities are completed accurately,timely, and in compliance with YMCA policies and applicable state and federal regulations.Serves as a liaison between branch leadership and the People Team to support efficient and consistent hiring outcomes.

Systems & Documentation Management Provides guidance and training to branch leadership on hiring and pre-boarding workflows within the HRIS system (UKG Ready).Collects interview documentation, reference check responses, and required hiring materials from hiring managers.Uploads and maintains complete and accurate electronic employee records according to established timelines.Monitors completion of new hire requirements including pre-boarding training for assigned positions.

Transaction Processing Submits and tracks HR actions related to part-time staff, including new position requests, cost center changes, salary changes, and terminations.Reviews HR actions for completeness and accuracy prior to submission, following established procedures.

Communication & Professional Conduct Maintains clear, timely, and professional communication with branch leadership, People Team members, and staff.Communicates hiring procedures and requirements in a consistent, positive, and supportive manner.Maintains strict confidentiality of employee and candidate information.Serves as an administrative point of contact for employment-related questions and escalates issues to leadership or the People Team asappropriate.

Organizational Engagement Participates in required People Team, Branch, and Association meetings and training sessions to maintain current knowledge of processes and systems.Models YMCA values and relationship-building skills in all interactions.Supports organizational and community engagement through participation in branch and Association volunteer activities.Completion of all required ann...