Grants Manager

Position Overview The Grants Manager is responsible for the full lifecycle management of SVDP Louisville's grant portfolio -- currently representing approximately $4.25 million in annual revenue, including federal housing-related funding and private foundation grants.

This role converts an existing contractor relationship to a permanent staff position, bringing institutional knowledge, compliance ownership, and strategic prospecting capacity in-house.

SVDP Louisville has a strong Finance team that tracks grant spending and program teams that submit receipts connected to specific grant budgets -- a model validated by peer organizations.

The Grants Manager owns the funder-facing side: relationships, compliance, reporting, and portfolio growth.

Finance owns the financial compliance infrastructure.

Programs owns grant deliverables.

The Grants Manager connects all three.

Compliance Reporting Structure The Grants Manager maintains a dotted-line reporting relationship to the Compliance/QI Manager (reporting to COO) for regulatory compliance oversight, federal reporting sign-off, and audit readiness.

Grant strategy, funder relationships, and portfolio growth remain with the CAO.

This structure ensures that compliance decisions -- particularly those related to federal funding under 2 CFR Part 200 (Uniform Guidance) -- are validated by a dedicated compliance owner with deep institutional knowledge of SVDP Louisville's regulatory obligations.

The Grants Manager and Compliance/QI Manager are expected to maintain a close working relationship with clear protocols for shared decisions.

Core Responsibilities Grant Portfolio Management • Serve as the primary owner of SVDP Louisville's full grant portfolio -- managing all deadlines, reporting requirements, funder relationships, and compliance obligations across federal, foundation, corporate, and local grants • Maintain a comprehensive grant calendar tracking application deadlines, reporting due dates, site visits, and funder communications • Collaborate with Finance and program staff to prepare accurate grant budgets, financial reports, and programmatic outcome documentation • Maintain organized grant files and records in compliance with funder and audit requirements -- 3+ year retention • Prepare regular grants pipeline and portfolio reports for the CAO and Finance team Federal Compliance -- in partnership with Compliance/QI • Ensure full compliance with federal grant requirements, including housing-related HUD or HHS-funded programs -- including 2 CFR Part 200 (Uniform Guidance) • Coordinate with the Compliance/QI Manager on federal reporting sign-off, audit readiness, and regulatory documentation -- the dotted-line relationship gives Compliance sign-off authority on federal compliance decisions • Support the Retail Pickup Program and other food programs by maintaining awareness of compliance requirements connected to Dare to Care and TEFAP-related grants Funder Relationships & Portfolio Grow...