Project Coordinator

Job Description

POSITION SUMMARY:
The Project Coordinator, Data Operations provides foundational project support to the CIBMTR Data Operations team.

This role assists with project documentation, scheduling, task tracking, communication, and cross-team coordination to support successful execution of Data Operations initiatives.

ACCOUNTABILITIES:
Project Documentation & Meeting Support:
• Maintain project schedules, work plans, and tracking tools.
• Prepare meeting agendas, notes, action items, and follow-up summaries.
• Schedule project meetings and assist with preparation and distribution of materials.
• Support creation and updates of FAQs, reports, presentations, and documentation related to Data Operations and DTI workstreams.

Communication & Cross-Team Coordination:
• Support communication with internal and external stakeholders by sharing updates and maintaining accurate documentation.
• Assist with cross-team coordination related to Data Operations project activities.
• Prepare slide decks, status summaries, and similar communications as needed.

Risk & Issue Support:
• Support risk tracking by updating logs and ensuring timely escalation of potential issues.

Operational & Process Support:
• Maintain documentation repositories (e.g., SharePoint), ensuring version control and accuracy.
• Identify workflow gaps or inefficiencies and share them with project leads for continuous improvement.
• Participate in cross-functional learning activities, training opportunities, and onboarding modules designed for Data Operations team members.
• Engage in development needed to build toward the competencies required of the Project Manager role, including communication, stakeholder engagement, basic issue escalation, and understanding of clinical data project workflows.
• Other duties as assigned.

REQUIRED QUALIFICATIONS:
Knowledge of:
• Strong written and verbal communication skills.
• Demonstrated capability in standard office and project management applications - i.e., Microsoft Office, Microsoft Project.
• Demonstrated ability to organize tasks, manage logistics, and maintain documentation.
• Attention to detail, ability to follow through, and comfort working in a fast-paced environment under conditions of uncertainty and change.

Ability to:
• Work independently; is self-motivated and willing to take initiative to complete tasks with minimal direction.
• Be highly organized and attentive to detail.
• Adapt, learn, and respond to changes quickly.

Education and/or Experience:
• Associate's degree or equivalent experience.
• 1-2 years of experience supporting projects, programs, operations, customer service, or administrative activities

PREFERRED QUALIFICATIONS: (Additional qualifications that may make a person even more effective in the role, but are not required for consideration)
• Bachelor's degree
• Familiarity with project management concepts, tools, or methodologies.
• Familiarity with cr...