Analista Administrativo Construccion

Job Description

Support Construction department for new stores with the administration of vendors payments and documents , internal supplies and internal processes, ensures that Construction administration process has the appropiate back up according to company´s policies and supplies on time.

Responsibilities



* Administrate Bidding process for each site, by sending invitation to Bid to the designated general contractors , manages PM system for it , and attach drawings and specifications, receives by email the final costs from the differents options, and do follow up until is assigned for an specific general contractor.


* Construction contracts, responsible for generating Construction Contracts once the site has been assigned , by sending to Memphis and doing a follow up until it is authorized then signed by the General contractor and finally collect it back at the office , so we can have it available according to Autozone policies.


* Purchase Orders , responsible for generating in Store Dev system purchase orders as soon as NTP has been sent for Autozone internal supplies like Steel structure, HVAC units , Insulation system TPO, Best lock, HR signage canvas, so those supplies can be on site on time during the construction process.


* Ok to build form, accountable for getting this document signed by each are of Store Dev involved, either physically or by email , So the store can start the construction process officially by sending the Notice to proceed (NTP ) by email and changing the store NTP status in store Dev system .


* New vendors activation, coordinate the process to get the NDA and PSA approved , requesting all documentation needed and submitting with legal to start the process, gives follow up until having an formal answear from Legal and complieance.


* Closeouts and stores capitalization, accountable of recieving closeouts from General contractors by generating a master control list, delivers closeout to the project managers and gives a follow up until it has been accepted , proceeding with change orders and contract retention released, so the stores can be capitalized within 84 days after the store opens.


* Vendors Payments, accountable of internal payments process for vendors and general contractors, by filtering and administrating vendors invoices until all of them have been approved , ensuring that payments has back up information and accornding to our internal policies , hand overing to finance and doing a follow until they have been paid.

Qualifications



* A Bachelor's degree (BA, BS) or equivalent.


* Administration


* Two to three years.


* Administration in Construction companies or retail.


* Microsoft Windows , Microsoft Office Suite (Excel, Power Point & Word - Access is a plus).


* Strong communication and organizational skills with a detail-oriented focus.

Must be able to handle highly confidential information.

About Autozone

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