Operations Coordinator

Operations Coordinator Heart to Heart ABA -- East Orange, NJ (On-site) Pay: $50,000-$60,000 About the Role We're looking for an Operations Coordinator to join our East Orange team.

This person will handle daily logistics, coordinate front-desk and intake flow, and support scheduling and staffing needs to keep our office and clinic running efficiently.

Key Responsibilities • Manage daily operations: opening/closing procedures, facility upkeep, supply inventory, and vendor coordination • Serve as the primary point of contact for facility needs • Prepare and organize intake paperwork ahead of client arrivals • Coordinate front-desk and arrival/pickup flow to keep appointments running smoothly • Support staffing coordination and scheduling to maintain consistent client coverage • Maintain an organized and welcoming workspace • Identify opportunities to improve workflows and implement process improvements • Maintain compliance-related postings, safety checks, and regulatory readiness • Serve as a key communication point for staff on day-to-day operational needs • Manage follow-through on administrative tasks with vendors, purchasing, and finance • Take initiative on tasks that support overall office efficiency Ideal Candidate • Prior experience in office management, administrative, operations, or healthcare/clinical support preferred • Quick learner who can pick up industry-specific processes and terminology • Highly organized, proactive, and self-directed • Even-keeled and dependable in a fast-paced environment • Strong interpersonal skills -- able to work well with a team, clients, and the public • Solution-oriented, with a genuine interest in building and improving processes • Comfortable proposing and implementing new systems • Brings energy and initiative to the role -- someone who jumps in and gets things moving • Anticipates potential issues and addresses them before they become problems