Administrative Assistant (Hybrid)

Administrative Assistant (Hybrid) - The Woodlands, TX

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant (Hybrid) to join our Technical Inspection Services team in the The Woodlands, TX.

This is a fantastic opportunity to grow a versatile career in Inspection Services!

Intertek Technical Inspection Services (TIS) is a partner to clients in diverse industries such as oil & gas, renewable energy, engineering, chemical, and transportation.

Intertek supports our clients striving to meet the growing global infrastructure requirements and demands for secure and sustainable sources of energy through services such as inspection, expediting, technical auditing, and site construction support.

What are we looking for?

The Administrative Assistant (Hybrid) will be responsible for assisting the coordination team and Technical Specialists in various tasks to help ensure equipment is properly inspected in a timely manner, conforming to client requirements, and that field-based Technical Specialist have all the necessary information (assignment instructions, purchase order, specifications, ITP's, report forms, etc.) to conduct the work.

Shift/Schedule: This is a Regular, Full Time position working 40 hours per week with a hybrid schedule of working in the office and remotely from home.

Location: The Woodlands, TX

What you'll do:


* Assists more senior coordinator in administrative coordination tasks such as assignment setup, report processing, sourcing of inspectors, and travel arrangements for inspectors


* Provides clear and concise assignment instructions to the Technical Specialists in accordance with client's instruction(s) and contractual documents


* Interfaces with the Technical Specialists to ensure that reporting is both detailed and timely


* Verifies that inspectors are paid correctly and on time by auditing and approving inspector timesheets for accuracy during the indicated payroll period, for example, confirming that hours and miles match those submitted on the report to the client, expense receipts are acceptable/legible


* Interfaces with other Intertek offices as needed when work scope dictates that the inspection be performed overseas


* Manages assignments in company's proprietary work process management system.


* Use available systems and procedures to source properly qualified and competent Technical Specialists for assignments


* Potentially serve as main point of contact and liaison between Intertek and a couple smaller customers in preparation for moving to a regular coordination position


* Other administrative duties as assigned

This position outline is a general guideline and does not represent all encompassing details.

The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Minimum Requirements & Quali...