Administrative Assistant

Description:
Administrative Assistant

Type: Full-Time
Shift: Monday-Friday, 9am-5pm

Location: Avamere at Bethany - 16360 NW Avamere Ct, Portland, OR 97229

Apply at www.TeamAvamere.com

Job Summary
An Administrative Assistant in a long-term care facility supports the facility's daily operations by performing a variety of clerical and administrative tasks.

Key responsibilities include managing communication, scheduling appointments, maintaining records, and assisting with resident-related paperwork.

They also play a role in coordinating with other departments and ensuring smooth communication between staff, residents, and their families.

Essential Duties and Job Responsibilities


* Answering phones, responding to emails, and relaying messages to appropriate personnel.


* Scheduling resident appointments, staff meetings, and other facility events.


* Maintaining accurate and up-to-date resident records, employee files, and other important documents.


* Typing, filing, photocopying, and distributing documents.


* Assisting with resident paperwork, such as admissions and discharges, and coordinating with other departments for resident care.


* Ensuring adequate inventory of office and medical supplies.


* Facilitating communication between different departments and staff members.


* Entering and updating information into the facility's computer system.


* Assisting with basic bookkeeping tasks, such as invoice processing.


* Providing friendly and helpful point of contact for residents, families, and visitors.


* Other duties as assigned.

Requirements:
Requirements and Qualifications


* One or more years of experience in a clerical position in healthcare setting.


* Have a passion for caregiving and enhancing the quality of life for our residents


* Excellent verbal and written communication skills are essential for interacting with residents, families, and staff.


* The ability to manage multiple tasks, prioritize effectively, and maintain detailed records


* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.


* The ability to provide positive and helpful experience for residents and visitors.


* The ability to address issues and find solutions efficiently

Benefits:
We believe caring for others starts with caring for our own teams.

Our benefits are designed to support your well-being, growth, and peace of mind-so you can focus on making a difference every day.


* Health Insurance: Comprehensive medical, dental, and vision plans.

Low individual and family deductible.

- Benefits eligible at 30+ hours/week.


* 401(k) Retirement Plan with discretionary employer match


* Paid Time Off (PTO) and Premium Pay for Holidays worked, conditions apply


* Employee Assistance Program (EAP) Canopy: Free, confidential support for mental health, stress, family needs & work/life balance


* Health Savings Account (HSA), Flexible Spe...