Office Administrator

Job ID: 527770

Oldcastle, a CRH company, is reinventing what's possible in building solutions.

We are the leading provider of innovative outdoor living products and utility infrastructure solutions for the water, energy, and communications markets throughout North America.

We're a trusted and strategic partner to engineers, contractors, distributors, specifiers, retailers, and homeowners alike as the manufacturer of precast concrete, polymer concrete, and plastic infrastructure products.

Our portfolio of brands includes Oldcastle APG, Oldcastle Infrastructure, Belgard® hardscape, Echelon® Masonry, RDI® railing, Catalyst™ Fence Solutions, Sakrete® packaged concrete, Amerimix® mortar, Pebble Technology International® pool finishes, and Techniseal® sands and sealant technologies.

Job Summary

The Office Administrator supports plant, dispatch, accounting, and HR operations through daily administrative coordination, accurate data entry, and strong communication with internal and external stakeholders.

This role ensures smooth office workflow while supporting purchasing, freight, customer credits, and AP processes.

The Office Administrator serves as a key point of contact for carriers, vendors, customers, and internal teams across the facility.

Job Responsibilities



* Provide general administrative support to plant, dispatch, and sales teams


* Manage daily office tasks including documentation, scanning, uploading files, and maintaining organized records


* Receive, create, and review purchase orders (PO)


* Timekeeper duties for all site employees and temps


* Daily production entry


* Verify raw material entries and ensure inbound freight is properly received in the system


* Enter pallet receivers in expense files and ensure accuracy for weekly and monthly review


* Work with carriers to confirm inbound/outbound shipments and determine delivery schedules


* Complete and oversee freight confirmations and uploads of proof-of-delivery (POD) documentation


* Assist with accounts payable, including researching and resolving AP discrepancies


* Review and validate site expenses


* Process and oversee pallet credits


* Manage voided ship tickets and manual price overrides


* Update customer records and maintain accurate information in systems


* Oversee and participate in month end activities


* Participate in daily, monthly, and quarterly inventories


* Other duties as assigned on a temporary or permanent basis

Job Requirements



* High school diploma or GED required; associate or bachelor's degree preferred


* At least 2 years of administrative, office, or operations support experience


* Strong verbal and written communication and interpersonal skills


* At least 2 years experience with accounts payable or accounting support


* Excellent organizational skills and high attention to detail


* Proficiency in Microsoft Office and ability to learn new...