Engineering Administrative Assistant

About Us

Embodying Southern California's laid-back style, the Wyndham San Diego Bayside pairs a refreshingly vintage vibe with all the modern-day essentials that San Diego visitors crave.

Here at the Wyndham San Diego Bayside, we pride ourselves on our diverse culture and the amazing benefits of becoming an associate! Join our team of diverse individuals that work together to create lasting memories for our guests.

We offer free lunch, discounted parking and a welcoming environment for all of our associates.

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information.

You may be the perfect candidate for this or for other roles within our organization!

We value U.S.

military experience and invite all qualified military candidates to apply.

Compensation
Salary Range: $30.23 - $30.23 Hourly

Tipped/Service Charge Eligible? No

Discretionary Performance Bonus Eligible? No

Overview

Provides administrative support for the Engineering department.

Essential Duties and Responsibilities


* Provides administrative support for the Engineering department.

This includes but is not limited to answering telephones, filing, typing, preparing reports, maintaining data bases etc.


* Issues work requests to Engineering and Landscaping staff.


* Coordinates work activities including contractor work.


* Places orders for product and services; maintains proper purchase order control systems.


* Keeps track of all department invoices and maintains a proper check book system.


* Coordinates activities between Rental Mgmt and Engineering Department.

Issues invoices for billable services.


* Tracks and maintains Service Dispatch system data.

• Keeps track of work orders.


* Interacts and communicates with HSKP, Front Desk, F&B, Conference Services and other key departments to expedite service needs.


* Coordinates, issues and modifies work schedules for engineering and landscaping departments.

Keeps track of attendance, vacations etc.


* Is responsible for all payroll related matters.

Issues required personnel action forms.


* Attends pre-con, staff, MOD and other operation meetings.


* Maintains proper stock of office supplies and keeps office clean and organized.


* Keeps immediate superior promptly and fully informed of all problems or unusual matters of significance coming to her/his attention so that prompt corrective action can be taken when appropriate.


* Prepares reports as requested for a more informative data base for improved management decision making and critical evaluation of work activities.


* Prepares all duties/accountabilities in a timely and efficient manner following established company policy and projecting a favorable image of Hawk's Cay Res...