Administrative Assistant / Coordinator

Job Title:  Administrative Assistant / Coordinator
Job Location:  Hebron, Kentucky
We have an exciting opportunity for an ADMINISTRATIVE ASSISTANT / COORDINATOR to support leadership and staff on a daily basis.- i.e.

Local HR support, collecting of data/info, development & sustainability of reporting tools, station correspondences, project work, Kronos and procurement support, accounting support, First-Choice, Quality initiatives and other similar duties.

 
Key Responsibilities:
·       Administrative duties for the DHL Global Forwarding Facility
·       Liaison for record keeping, I-9’s, Workers Comp reporting, and related items including records/reporting
·       Aurora / Workflow support, payables
·       Maintains the Station I-Share pages, FACTSHEETs
·       Interfaces with HR on behalf of station – (i.e.

Updates Kronos, completes initial profiles and job requisitions, ensures proper cost center coding, etc.)
·       Coordinates all IT related support, equipment tracking, printers, PC disposal, laptops, local records, Security codes, swipe card control
·       Plans, coordinates, monthly/annual employee events
·       Set-up meetings and conference calls
·       Ordering and distribution of office and coffee supplies
·       Greeting, checking in and directing visitors
·       Answer telephone calls, respond to questions, and direct callers to appropriate parties
·       Printers – toner cartridge inventory and distribution
·       Coordination of equipment repair
·       Schedule meetings, rooms, and setup required equipment
·       Arrange lunches upon request
·       Sort and distribute mail and packages
·       Mail services
·       Maintain databases
·       Other duties as assigned
Skills / Requirements:
·       Excellent communication skills (oral and written)
·       English language skills required
·       Team player with an entrepreneurial spirit
·       Proficient organizational skills
·       Proficiency in MS Word, Excel, PowerPoint, Outlook and PDF
·       Switchboard/phone operator experience
·       Ability to multi-task in a fast paced environment
·       2+ years of Administrative Assistant Experience
·       High school diploma or equivalent
Pay Range: $21.32 - $28.43/hr.

(Based on Experience)

 
Benefits (All Non-Union Employees)
• Compensation: Competitive base salary plus role dependent performance-based incentives.
• 401(k) Match: $1-for-$1 match up to 4% quarterly + 2% annual base contribution.
• Stock Purchase Plan: Ability to purchase Deutsche Post AG shares at a discounted rate.
• Medical: Comprehensive plans covering preventive care, inpatient/outpatient services, and prescriptions.
• Vision: Optional coverage for exams, frames, and contacts.
• Dental: Optional coverage for preventive, basic, and major services.
• Paid Time Off: 7 major holidays, 8...