Project Administrator

WHAT WE NEED: Project Administrator Sigma Engineers & Constructors is seeking a Project Administrator to support advanced project delivery and project management activities.

This role serves in a professional capacity, providing high-level project coordination and analytical support across Sigmas project portfolio.

The ideal candidate will exercise independent judgment and discretion while supporting Project Managers throughout the project lifecycle, i.e., inception through closeout.

Responsibilities: Coordinate project meetings by determining appropriate attendees, preparing agendas, and facilitating follow-up actions.Capture, consolidate, and distribute meeting notes, action items, and decision logs to internal and external stakeholders.Support maintaining key project logs, including RFIs, Action Items, Decisions, Deviations, Risks, and Lessons Learned.Coordinate and support model reviews.Support maintaining project documentation systems to ensure accurate, audit-ready records throughout the project lifecycle.Support proposal development by organizing bid documentation, preparing Proposal letters, and Opinions of Probable Costs (OPCs).

Assist Project Managers (PMs) with project setup documentation, including, but not limited to, Job Initiations, Project Rosters, Distribution Matrices, and Construction Work Package (CWP) Matrices.Monitor proposal activities within procurement platform.

E.g., Ariba.Maintain Proposal and OPC templates in coordination with Project leadership.Assist PMs in the preparation of bi-weekly project status reports summarizing project budget, schedule, manpower, risks, and action items.Prepare agendas for internal Project Management meetings.Exercise independent judgment in prioritizing work, resolving coordination issues, and escalating risks or concerns as appropriate.Coordinate and book billable travel for project team members.Compile/submit expense reports and maintain personal travel files for PMs.

WHO WE NEED: Associates degree, bachelors degree, or equivalent professional experience requiredFamiliarity with project management principles, methodologies, and best practices.Familiarity with project budgets and schedules.Familiarity with project management software and tools (e.g., Primavera P6, Microsoft Project, Microsoft Office Suite, Deltek, Power BI, etc.).

WHO WE ARE: Founded in 1987, Sigma is a professional multi-discipline engineering and design company that serves the petrochemical, fertilizer, and refining industries.

Privately owned and operated by Engineers, Sigma's culture empowers employees and clients to choose relationships and projects that fit our values and ultimately act as an extension of our clients.

Our technical resources provide unmatched quality in multi-discipline engineering and design, in-plant services, supplier quality inspections, field services, automation, procurement and expediting, construction management, and leadership training.

If you would like to see more of what Sigma is about...