Accounts Payable Coordinator

Salem Five is a growing regional financial services organization with a rich history of over 170 years.  As an independent bank, we are deeply rooted in the communities we serve and offer our employees successful and rewarding careers. 

Salem Five has more than 30 retail banking branches throughout Essex, Middlesex, Norfolk and Suffolk counties, strong business banking capabilities, an Insurance division, a Wealth Management & Trust organization and a Mortgage Company that has provided homeownership to generations of families. 

Salem Five believes deeply in supporting the communities in which we reside.

Donations through our Charitable Foundation or events at the branch or location-level are an important part of our DNA.

We would not be the company we are without our commitment to businesses and organizations that help the region thrive and to our employees.

Come see what we’re all about.    

This position requires the ability to work in the Salem, MA offices.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Other duties may be assigned. 


* Prepare and organize significant volume of invoices received from hundreds of vendors for the Bank, Mortgage Company and other Bank subsidiaries.

This includes recording proper vendor numbers, sorting by pay date, verifying proper general ledger number to expense and verifying authorized approval.


* Review invoices for proper approval or documentation and resolve any deficiencies with the officers who submitted the incomplete or incorrect invoice.


* Administer the Concur website, including interacting with Concur to apply system updates.


* Maintain confidential employee information, including personal accounts for reimbursement of approved expenses through Concur system.


* Review all expense reports and receipts submitted through Concur by employees of all levels for accuracy before CFO approval.

Reject and return inaccurate or incomplete reports to the submitter.


* Set up of new vendors including obtaining W-9 and reporting to Commonwealth of Massachusetts.


* Verify that invoices are properly coded and forward to Senior Management for review and authorization for payment.


* Input authorized invoices into Accounts Payable system by pay date.

Verify the accuracy of Responsibility Center codes and general ledger allocations.

Responsible for assuring that no duplicate bills are paid.


* Perform actual payment process for the Bank, Mortgage Company and other Bank subsidiaries.

Includes check preparation, check printing, report printing and daily closing.  On a strict time schedule, have checks signed, collate checks and prepare for mailing.

Upload the check information to ARP official check system.


* Manage the AP ACH payment system, including acting as liaison with Fiserv throughout the implementation and maintenance of the system.


* Maintain confidential vendor ACH information required to remit payments electronically.


* Pre...