Operations Coordinator

We are looking for an Operations Coordinator to assist with managing, processing, and troubleshooting various tasks
essential to efficient project execution.

The Operations Coordinator's responsibilities include providing administrative
support, accounting assistance, and general office support.

What will help you to be successful?


* Strong organizational skills, detail-oriented, with the ability to manage multiple projects simultaneously


* Proficient in Microsoft Office programs such as Teams, Outlook and Microsoft Excel, including formula creation
and data analysis


* Experience with advanced Excel features such as VLOOKUP, macros, or data visualization tools is a
plus


* Passionate for digital tools, innovative mindset and change management aptitude, experience with Smartsheet
is a plus


* Basic knowledge of general accounting principles


* Have apt interpersonal and customer relation skills


* Self-motivated


* Experienced in problem resolution


* Ability to hold others accountable


* Good knowledge of an ERP system


* Ability to build winning and lasting relations over time


* Excellent relationship and communication skills (verbal and written)


* Customer First Orientation through a consulting approach and mindset


* Familiarity with general office equipment, including scanners and copiers

What will you be responsible for in this position?


* Initial project setup in the system of record, ensuring timely processing and posting of information


* Create customer billings and generate any necessary billing forms, releases, etc.


* Create subcontractor agreements and process change orders


* Establish and maintain a variety of files and records consistently


* CIP - CCIP/OCIP enrollment paperwork


* Knowledge of Certified Payroll/Davis Bacon requirements


* Submit requests for new vendor and customer setups, including subcontractor pre-qualification support


* Assist in initiating support requests to the contract team for legal review of contracts and related items


* Attend meetings and conferences as needed


* Provide sales support as required


* Perform general office duties, including maintaining office supply inventory and assisting with planning office
events and visitor check-in


* Provide exceptional customer service to internal/external customers and vendors


* Other tasks as assigned

Qualifications:


* High school diploma or GED required


* Minimum 3 years relevant work experience


* Experience providing administrative support in the construction industry


* This position will require a high level of organizational expertise, along with a customer centric, self
starting, adaptable, and team player mind-set

Ready to bring your organizational skills to a team that appreciates them? Apply today!

At Schneider, we believe that every employee is a talent who deserves equal o...