Accounts Payable Supervisor

The IMSSP Accounts Payable Supervisor provides leadership and operations of the IMSSP Accounts Payable activities, ensuring the accurate and timely processing of company policies, government contracting requirements, and accounting standards.

This position supervises and develops Accounts Payable staff, drives process improvements, supports internal controls, and partners with Corporate Accounting and Finance, Contracts and Procurement, Program Managers, and business units to resolve issues and improve Accounts Payable operations. 

Essential Duties and Responsibilities:

Leadership-



* Supervise, coach, mentor, and develop IMSSP Accounts Payable staff.


* Assign and manage daily workload priorities to maintain required service levels, providing timely oversight and accountability for team members.


* Conduct performance evaluations and provide ongoing coaching and professional development.


* Foster a collaborative, customer-focused culture that emphasizes accountability, responsiveness, and continuous improvement.


* Assist with recruiting, interviewing, onboarding, and training new IMS accounting employees.


* Develop cross-training plans to ensure adequate coverage and business continuity.

Accounts Payable Operations-



* Oversee the accurate and timely processing of vendor invoices, employee expense reports, and payment requests.


* Review invoice coding for accuracy and compliance with company policies.


* Ensure timely payment of vendors while maximizing available payment terms.


* Oversee the timely resolution of complex invoice discrepancies and payment issues while maintaining positive vendor relationships.


* Monitor Accounts Payable aging and outstanding liabilities.


* Support month-end and year-end close activities.


* Reconcile Account Payable accounts and investigate variances.


* Maintain vendor records and ensure required documentation is complete.

Compliance & Controls-



* Ensure compliance with company policies, applicable FAR/DFARS requirements, internal controls, and government contracting regulations by overseeing AP processes, ensuring staff follow established procedures, maintaining appropriate documentation, identifying potential compliance concerns, and escalating issues as appropriate.


* Support internal and external audits, as needed.


* Ensure compliance with IRS reporting requirements.

Process Improvement-



* Partner with various business units to identify opportunities to improve value to business units supported and efficiency through automation and standardization.


* Develop and maintain internal IMSSP documented procedures AP Invoice Workflow, Imprest, Computer Usage.


* Lead Sector Level Accounts Payable automation and workflow optimization initiatives.


* Develop and monitor departmental key performance indicators (KPIs), including invoice cycle time, aging, payment accuracy, and productivity.
...