LM Executive Administrative Assistant

CITGO PETROLEUM CORPORATION

CITGO Petroleum Corporation is a recognized leader in the refining industry and operates under the well-known CITGO brand.

CITGO owns and operates three refineries located in Lake Charles, LA.; Lemont, IL.; and Corpus Christi, TX, and wholly and/or jointly owns 38 active terminals, six pipelines and three lubricants blending and packaging plants.

With approximately 3,300 employees and a combined crude capacity of approximately 807,000 barrels-per-day (bpd), positions CITGO as one of the best-branded supplier companies in the industry.

At CITGO our people are our most important resource.

Our core values are Safety, Integrity, Respect, Accountability, and Care.

Job Summary

Provides administrative, coordination and office support to the Refinery General Manager/Vice President, Refinery Leadership Team, and related department leaders.

The position supports daily executive-level administrative needs through calendar and meeting coordination, travel and presentation support, confidential recordkeeping and follow-up, office and vendor coordination, special project support.

Expected Salary: $65,000 - $83,000

Click here for CITGO benefit package

Application deadline is August 23, 2026

Minimum Qualifications



* Executive-level administrative support,calendar management, travel coordination, meeting planning, and presentation preparation.


* Strong confidentiality, judgment, organization, follow-up, and independent problem-solving skills.


* Proficiency with Microsoft Office, SharePoint, or similar systems.


* Ability to coordinate deadlines, reporting, and records retention.


* Valid driver's license.


* Eligible to obtain a TWIC.

Job Duties

Provide comprehensive administrative, meeting, and presentation support to the Refinery General Manager/VP, Refinery Leadership Team (RLT), and related department leaders, including managing daily and weekly calendars; coordinating travel arrangements and on-site/off-site meetings; arranging meeting rooms and video conferencing; serving as an intermediary for unscheduled visitors and inquiries; preparing, formatting, and coordinating presentation materials for internal and external meetings; drafting correspondence as directed; preparing, maintaining, and submitting reports/documents; verifying and approving statements for payment within established budgetary guidelines; and preparing expense reports and payroll/time reporting as required.

Work under general/minimal supervision while maintaining confidentiality of sensitive information; make independent decisions and resolve routine issues within assigned areas of responsibility, escalating unusual situations as appropriate; organize and maintain correspondence, administrative files, and other records; maintain follow-up systems and monitor assigned activities to ensure accurate and timely completion; coordinate building management responsibilities, including repairs, office furniture and equipment ...