Accounting and Business Administrator

Primary Function
The Accounting & Business Administrator is responsible for the day-to-day financial operations of a newly established electrical services and parts distribution LLC.

The position will manage general ledger accounting, financial reporting, project and inventory accounting, accounts receivable, accounts payable, payroll coordination, sales tax compliance, and monthly close activities.

They will support financial reporting and consolidation, while developing accounting processes, controls, and systems to support the company's growth.

Essential Duties

Accounting, Financial Reporting & Close


* Maintain the general ledger and all accounting records within the LLC's standalone accounting system.


* Maintain account reconciliations and supporting schedules for all balance sheet accounts, including Inventory, WIP and intercompany balances.


* Support monthly consolidation and proper account mapping to the corporate ERP.


* Prepare monthly cost invoices from the parent co.

and process related transactions.


* Assist with budgeting, forecasting, and variance analysis.

Project Accounting, Work Orders & WIP


* Track labor, materials, and other costs by project.


* Monitor and reconcile work-in-process (WIP) balances.


* Review project profitability and assist management with project performance reporting.


* Support technician time tracking and labor cost allocation to projects.

Inventory Accounting & Purchasing


* Maintain inventory records and valuation for parts inventories.


* Assist in reconciliation of inventory activity, adjustments, usage, and balances.


* Support inventory controls including SKU maintenance, bin locations, and physical inventory procedures.


* Assist with purchasing processes including purchase orders and vendor setup.

Accounts Receivable, Billing & Collections


* Establish and maintain customer master records.


* Process customer credit applications and maintain supporting documentation.


* Generate customer quotes, billing documents, invoices, statements, and related reporting.


* Apply customer payments including cash, checks, ACH, wire transfers, and credit card transactions.


* Monitor accounts receivable aging and perform collection activities.

Accounts Payable & Vendor Administration


* Process vendor invoices and ensure proper coding to general ledger and project accounts.


* Maintain vendor master records and payment processing.


* Administer purchase order matching and invoice approval workflows.


* Process employee expense reports and company credit card activity.


* Maintain prepaid expenses, deposits, and accruals.

Payroll Administration


* Coordinate payroll processing through a third-party payroll provider.


* Review employee time records and project labor allocations.


* Maintain payroll-related accounting entries and reconciliations.


* Record bonus accruals and other employee-relate...