Budget Management Assistant

The Budget Management Assistant will be responsible for entering authorizations so that timesheets can be processed in a timely manner.  This position requires contact with internal as well as external individuals/agencies.


* $19.50 hourly rate


* Monday - Friday


* 8:30am to 4:30pm core hours


* Training hours are from 7:30am to 3:30pm


* Orientation in person in the Stoughton office

Essential Functions


* Downloading Prior Authorizations, from emails and Faxes


* Entering Prior Authorizations, approvals and entering information into an in house system.


* Overbilling- Downloading overbilling letters, verifying accuracy of information, faxing/emailing copies to agencies and mailing copies to consumers.


* Pay pending timesheets once new budgets are entered and researching partially paid budget problems and timesheets not paid-printed by Payroll Management.


* Review and download a large number of emails and faxes daily.


* Assist with daily/weekly/monthly department reporting.


* Must report all suspected incidents of consumer sexual abuse, physical abuse and neglect to the Budget Supervisor and to the Disabled Person Protection Commission (D.P.P.C).


* All other duties assigned by the Supervisor.


* Ability to maintain confidentiality and an understanding of the Fiscal Intermediary Program and PCA Program.

Competencies


* Strong organizational skills



* Strong attention to accuracy and detail


* Professional, friendly and understanding


* Ability to multi task


* Able to work independently as well as part of a team


* Self-motivated


* Punctual and dependable


* Excellent communication and interpersonal skills with staff, consumers and outside professionals


* Willing to learn new information daily


* Competent with data entry and basic formula understanding and application


* Familiarity with office machines and equipment


* Experience with Microsoft Excel and Outlook


* Ability maintain confidentiality of consumer information

Preferred Experience


* Proficiency in Microsoft Office software

Required Education


* High School Diploma

Work Environment


* This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers and scanners.

Physical Demands


* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


* While performing the duties of this job, the employee is regularly required to talk and/or hear.  The employee is frequently required to sit; stand; walk; use hands and fingers and also must be able to reach with hands and arms.

 

Travel


* No travel is required for this position.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibi...