Payroll Coordinator

As a public not-for-profit, and for budgetary reasons, starting pay will not exceed $26.47/hour.

Hourly rate of pay is dependent upon experience.

Excellent to Expert experience in Excel spreadsheets required.

Telecommute work allowed one day per week.

Definition: As a part of the ATCAA team, the Payroll Coordinator plays an essential role in ATCAA as a whole.

The Payroll Coordinator is responsible for assuring that payroll is prepared accurately and is issued in a timely manner, for preparing and inputting payroll data into the Agencys computerized accounting system.

The candidate will be responsible for serving in a business analysis capacity and working with payroll software vendor and service provider to address the business needs with system solutions.

The Payroll Coordinator will be the primary contact for employees with payroll-related questions and information.

Supervisor: Fiscal Officer Supervises: Payroll Assistant Job Duties and Responsibilities Related to This Position: Administrator responsibility of the Payroll software including company setup/changes, coordinating software upgrades with vendor, assigning permissions and access rights to other users;Assist in creating periodic back-ups of the Payroll Documents folders and the Payroll Reports Folder;Assure the integrity of the employee database; Review and approve all changes;Develop and maintain the Payroll website including ID/Password maintenance, access rights, and content;Secure access to confidential payroll documents and records;Analyze trends in Unpaid leave, Over/under PAF hours, Over/Under PTO balance, Expired limited term appointments, etc, and report findings to appropriate personnel;Oversee payroll-related work output of Payroll Assistant; carry out supervisory responsibilities in accordance with ATCAAs Personnel Policies, including training, planning, assigning, and reviewing work; problem solving; and providing input for appraising performance, both formally and informally;Assist in providing that payroll related information and assistance is provided to employees, Program Directors and Supervisors within a reasonable timeframe;Assure employee time records and employee reimbursement requests are complete and accurate;Oversee and reconcile payroll data, and input into on-line computerized payroll system;Estimate payroll costs, verify availability of funds and assure that required personnel are available for timely transfer of funds to the payroll account.

Confirm transaction occurred.

Make appropriate entries in the bank register (red book);Assist with verifying accuracy of payroll checks and other payroll output reports;Process payroll and calculate payroll;Prepare and input accounting data into computerized accounting system;Oversee accuracy and timely submittal of quarterly payroll tax returns prepared by the payroll service;Oversee accuracy and timely distribution of year-end W-2s prepared by the payroll service;Assure timely compliance of wage garnishment orders,...