Travel Coordinator

Job Title: Travel Coordinator

EXO Inc.

has been protecting public infrastructure across the U.S.

since 2009.

Without consistent maintenance and quality assurance, critical assets face a growing risk of failure over time.

EXO delivers engineering, inspection, and remediation services for lighting poles, transmission towers, and other infrastructure exposed to ongoing wear from usage, aging, and environmental conditions.

With deep expertise in vertical infrastructure, EXO builds on years of engineering design and fabrication experience across utilities, telecom, transportation, and retail sectors.

This foundation supports a comprehensive inspection and asset management approach that addresses both new installations and aging structures requiring immediate attention.

Recognizing that full replacement is often impractical due to cost and safety constraints, EXO developed its “Ex-Tend” approach to manage assets throughout their entire life cycle.

From initial quality assurance to ongoing inspection and targeted repairs, this method is designed to extend service life and improve reliability.

Supported by data-driven insights, EXO helps clients monitor asset conditions and make informed, strategic decisions.

Position Summary: The Travel Coordinator is responsible for managing all aspects of corporate travel arrangements for employees across multiple projects and locations.

This role coordinates domestic and international travel, negotiates cost-effective travel solutions, develops and improves travel processes, maintains accurate travel records, and analyzes travel metrics to identify cost savings and operational efficiencies.

The ideal candidate is highly organized, thrives in a fast-paced environment, possesses exceptional attention to detail, and can effectively manage multiple priorities while delivering outstanding customer service.

This individual will serve as the primary point of contact for travel-related needs while ensuring compliance with company travel policies and maximizing travel value.

Key Responsibilities

Travel Coordination


* Coordinate all domestic and international travel arrangements, including airfare, hotels, rental vehicles, ground transportation, and other travel-related services.



* Manage high-volume travel requests while balancing employee preferences, business requirements, budgets, and travel policies.



* Monitor travel itineraries and proactively address schedule changes, delays, cancellations, or emergencies.



* Ensure travelers receive accurate itineraries, confirmations, and travel documentation in a timely manner .



* Coordinate travel for field employees, project teams, executives, and new hires.



* Maintain a centralized travel calendar and coordinate schedules to support operational needs.



* Assist with travel-related visa , passport , and other documentation requirements when applicable.

Vendor & Expense Management



* Develop and maintain relationships wit...