Accounts Payable Analyst

The Accounts Payable Analyst serves as the subject matter expert for accounts payable operations and systems.

RESPONSIBILITY LEVEL:

The Accounts Payable Analyst serves as the subject matter expert for accounts payable operations and systems.

Implements strategies to achieve the goals for the organization and the accounting department.

Implements, revises, and sustains policies, procedures and programs.

Typically works on projects and initiatives that span 3 - 12 months.

PRINCIPAL DUTIES:

1.

General Ledger and Accruals: Calculates and prepares general ledger entries and monthly accounts payable (AP) accruals.

Researches and resolves open items, discrepancies, and variances related to vendor balances and AP clearing accounts.

2.

Reporting & Analytics: Designs, customizes, and maintains AP reports for internal and external stakeholders using Business Intelligence tools and Excel, including aging, spend analysis, and KPI reporting.

3.

Systems & Processes: Provides subject?matter expertise for accounts payable processes, policies, and requirements related to system implementations, upgrades, integrations, and testing (e.g., ERP, invoice workflow, vendor portals).

4.

Transaction Processing & Controls: Performs activities necessary to process invoices, payments, and vendor maintenance in accordance with standard operating procedures.

Ensures accuracy through audits, three?way matching, and balancing procedures.

5.

Compliance & Payments: Ensures timely and accurate disbursement of vendor payments, including ACH, checks, and wires.

Supports compliance with regulatory, tax, and reporting requirements related to accounts payable.

6.

Vendor Data & Audit Support: Maintains, analyzes, and audits AP and vendor records necessary to support financial reporting, internal controls, and external audits.

7.

Process Improvement; Identifies opportunities for process improvements within Finance related to AP operations, automation, controls, and efficiency.

Recommend and supports changes that lead to measurable improvements.

8.

Cross?Functional Collaboration: Provides AP expertise for cross?functional projects and collaborates across departments and business units to resolve issues and improve end?to?end procure?to?pay processes.

9.

Backup for P-card Administrator.

Process monthly Pcard exports.

10.

Project and Change Management: Effectively plans and manages own work to reliably complete routine job responsibilities and special assignments.

May serve as a team member or subject matter expert on formal projects or within the department.

Effectively engages in change affecting her/him, communicating appropriately with supervisor.

Follows through on learning, skill building, and practice necessary to adapt to change.

11.

Problem Solving: Light supervision; works independently.

Periodic review of work by manager or senior coworker.

Solves problems of moderate to advanced complexity; able to identify root cause, interpret data and resolve issues.

12.

Techn...