HR Receptionist

Position: Human Resources Receptionist Supervisor: Human Resources Director / Manager Division: Tribal Administration Department: Human Resources Salary: KT-21 Funding Source: TBA Responsibilities: The Receptionist serves as the first point of contact for employees, applicants, and visitors calling or entering the Human Resources Department.

This position is responsible for providing professional and courteous customer service, managing front desk operations, and supporting administrative and clerical functions to ensure efficient daily operations.

The Receptionist maintains confidentiality and ensures a welcoming environment consistent with the Tribes values and service standards.

Essential Duties and responsibilities include the following: Greet and assist employees, applicants, and visitors in a courteous and professional manner; direct individuals to the appropriate department or personnel as needed.

Answer, screen, and route incoming phone calls; take accurate messages and provide general information as appropriate.

Maintain front desk operations, including monitoring visitor access and ensuring a clean, organized reception area.

Assist with scheduling appointments, interviews, meetings, and departmental activities.

Provide clerical and administrative support, including filing, copying, scanning, and document preparation.

Receive, date-stamp, and route incoming documents, forms, and correspondence and distribute accordingly.

Assist in maintaining and updating HR databases, including employee contact information and applicant logs.

Deliver times sheets to payroll.

Ensures all signatures are in place.

Organize, file, update, and safeguard personnel documents in accordance with confidentiality standards.

Provide support during new employee orientation, onboarding, and training sessions as needed.

Prepare and distribute HR forms, packets, and informational materials.

Assist with processing departmental check requests, purchase orders, invoices, travel arrangements, and supply orders.

Monitor and manage departmental email inboxes, routing messages to appropriate staff.

Maintain visitor logs and follow security procedures.

Provide administrative support to HR Management as assigned.

Perform other duties as assigned by Human Resources Management.

Knowledge, skills and abilities for the position: Ability to perform a full range of front-office administrative and clerical duties.

Strong verbal and written communication skills.

Basic mathematical principles.

English usage, spelling, grammar and punctuation.

Knowledge of methods and techniques of proper phone etiquette.

Knowledge of and ability to operate modern office procedures, methods and equipment.

Proficiency with computers (i.e., Word, Excel, PowerPoint, Outlook), word processing, and spreadsheet applications.

Ability to interpret and explain Kickapoo Traditional Tribe of Texas policies and practices.

Excellent customer service skills and professional phone etiquette.

Ability to maintain conf...