Records Coordinator

This is skilled administrative and clerical work responsible for providing administrative support to the Clerk's Office.

Duties include performing a wide variety of general and/or specialized office support, clerical, and technical work in support of the City Clerk's Office.

This position is responsible for processing the release of public information and responding to open records requests in compliance with state statutes, as well as assisting with data entry related to recordkeeping and reporting.

Major Duties: Compiles data for daily, monthly, and annual reports; responds to information requests and prepares reports for distribution.

Files and retrieves materials and data from department computerized and manual filing systems; maintains the department's filing system.

Maintains maintenance schedule according to the records retention schedule.

Manages supplies and office equipment use through departmental check-out system; issues supply and equipment (keys) to staff.

Processes external mail as well as inter-departmental City correspondence.

Receives and responds to public inquiries on the telephone and in-person; provides information and refers inquiries to other City employees when required.

Processes requisitions for a variety of purchases through the purchasing system.

Performs other related duties as assigned.

Supervisory Controls: The work of this position is performed under the general supervision of the City Clerk.

Guidelines: Guidelines include City and departmental manuals, policies and procedures.

Complexity: The work consists of administrative and clerical duties.

Personal Contacts: Contacts are typically with co-workers, and the general public.

Purpose of Contacts: Contacts typically occur in order to give and exchange information and provide services.

Physical Demands: This work is performed indoors in an office setting and involves occasional moderate lifting and occasional use of equipment requiring a high degree of dexterity.

Work Environment: This work is performed indoors in an office setting.

Supervisory and Management Responsibility: None.