PART TIME PROGRAMMING ASSISTANT COMEDY/EXPERIENTIAL

Position Overview: The Comedy/Experiential Assistant assist the planning, administrative tasks, and running of Comedy and Experiential programming.

Responsibilities: Comedy · Send contracts, check requests, and performer waivers, tracking final receipt and properly filing.

· House Manage Comedy Shows working with volunteers and performers in a professional manner.

· Maintain class and show schedules and venue location in Reserve and Outlook.

· Maintain student database in Raisers Edge.

· Aggregate and create show promotion materials for Improv House Teams working within deadlines and collaborating with ArtsQuest Marketing, Public Relations and Creative departments.

· Schedule and attend all Comedy Committee meetings, maintaining meeting agendas and notes in appropriate SharePoint folder and communicate them to committee members in a timely and professional manner.

Experiential · Assist Programming Coordinator in Vendor outreach, through phone calls and electronic methods.

· Create contracts for Vendors and obtain appropriate insurance certificates and signed documents prior to event.

· Lead event raffles and bingos which include: o Requesting cash float o Printing signage & tickets as specified by Small Games of Chance and Bingo rules and regulations.

o Collecting prizes day-of, as necessary.

o Collecting and processing materials post-event and providing financial information to the Finance team.

o Contacting winners, as necessary.

· Assist with research for new experiential opportunities at current events and new events.

· Collaborate with Creative department of signage request for experiential events.