Medical Records Specialist III

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Department:
Health Information Management

Works under the supervision of the Shift Supervisor/Assistant Director/Senior Administrative Director.

Properly assesses chart completion; performs assembly and analysis of medical records; assists physician in record completion, maintains accurate database in all computer systems (Dictaphone, Meditech, etc.); accurately sorts and distributes all parts of the medical record; maintains accurate and efficient filing system.

Performs other duties as assigned.



* Inputs, updates and verifies data in computer system regarding dictation, chart deficiencies, chart location, and chart availability.



* Assists physicians in proper and timely record completion by doing such things as but not limited to ensuring dictated reports are filed within the medical record, confirming accurate data on patients' records, assembling records in proper order, assigning deficiencies to physicians accurately and entering data into incomplete record section in computer, collecting discharged patient records daily, reconciling records with census/discharge lists and processing for completion.

Locating old records or creating folders for all patients treated to ensure unit records.



* Answer telephones and deals with persons entering the department, referring to appropriate personnel when necessary.



* Interview patients as assigned for accurate completion of necessary medical documents including birth certificates, according to established procedures.



* Maintain logs such as birth registers, death register, file logs, etc.



* Assists with proper distribution and filing of forms, reports, charts, and other data within the department.



* Locate, pulls and tracks requested records for review and completion, as required.



* Assist with preparation and accuracy/follow-up of reports (computer or manually generated) such as "Hold or Report" lists, incomplete records lists, deficiency lists, etc.



* Assist with training new employees on specific job functions as requested.



* Processes transcribed reports in the Transcriptor system.



* Purges medical records to offsite storage for hospital and Urgent Care Center.

Job Requirements

Education: Work requires knowledge acquired through a high school education or GED.

HIM SPECIALIST I


* Demonstrate ability to: Understand and demonstrate knowledge of the terminal digit filing system


* Find correct patient in the MPI.


* Locate correct patient(s) record.


* Track charts in and out of computer system.


* Print physicians incomplete list and pull incomplete charts.


* Accurately files charts into permanent files.


* Files loose reports into chart correctly and accurately.


* Print report from PCI.

Release of Information:


* Check for status


* Q...