Administrative Assistant II

Location: On-Site - Brentwood, CA

Schedule: Full-Time | Non-Exempt

Reports to: Program Supervisor/Center Director

Pay Range: $ 19.00 - $20.50

The hourly range for this position is $19.00 - $20.50 for employees hired in the Contra Costa, Brentwood, CA area.

The pay range provided in this job posting represents the typical range or starting rate for candidates hired within the Bay Area region.

Candidates hired in other California locations may have different starting rates based on cost of living and market data variations.

Factors that may be used to determine your actual starting rate include your education, experience, knowledge, skills, abilities, the market data for your work location, and internal comparisons to other employees in similar roles.

Make a Meaningful Impact

Aspiranet, a leading California-based nonprofit dedicated to supporting children, youth, and families, is seeking a compassionate Administrative Assistant to join our Family and Community division.

In this position, you will support families' identified needs and resources available to meet those needs.

By creating a safe and engaging environment, you'll ensure that families have the support they need to thrive.

About Aspiranet

Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975.

We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed.

Our six divisions span foster care and adoption, transitional aged youth, residential, intensive home-based services, behavioral health, and family and community.

Every role at Aspiranet contributes to something greater-helping to create a future where opportunity, hope, and healing are within everyone's reach.

Position Summary

The Administrative Assistant II provides general program administrative support.

Major responsibilities include supporting the front office, maintenance of multiple databases, adherence to program/client file record requirements, maintaining and reconciling program fund requests, and oversight of routine office operations.

Key Responsibilities


* Provide general reception for the office.


* Operate a multi-line phone system.


* Manage petty cash account.


* Reconcile petty cash account.


* Process fiscal fund requests and reconciliations.


* Maintain program donation records.


* Code and submit all reimbursements and vendor invoices.


* Manage in-coming and outgoing mail.


* Inventory and purchase all office supplies.


* Produce meeting minutes and correspondence.


* Complete Administrative tasks related to on-boarding and off-boarding.


* Complete administrative tasks related to on-going Human Resource processes.


* Prepare safety meeting materials for monthly safety meeting


* Data enter.


* File manage.


* Complete annual archiving


* Perform periodic file audits.


* Scan and copy.


* Clean ...