Associate Director, Events

JOB DESCRIPTION

Chubb is seeking an Associate Director, Events - NA Marketing & Communications to join our North America Events team.

In this role, you will be responsible for managing the full life-cycle of assigned events and meetings across the organization.

Additionally, you will support event logistics, planning, and provide on-site assistance for larger marquee events.

The ideal candidate is a self-starter with strong business operations skills, sound decision-making abilities, and proven experience in planning and executing corporate meetings and events.

This role is forward-facing, therefore comfortability with clients and executive leadership is required.

The Associate Director, Events will report to the Assistant Vice President, Events - NA Marketing & Communications.

This is a hybrid-remote position with a periodic need for workdays within the Whitehouse Station, NJ office.

Travel to plan and support events within North America is necessary.

Responsibilities


* Full life-cycle planning and execution of assigned mid-sized North America meetings and events; Flexibility to manage smaller portions or projects within a larger marquee event


* Coordinate and execute pre-planning, on-site and post-event logistics not limited to:
+ Timeline creation and management
+ Oversee the guest invitation and registration process
+ Management of hotel room blocks
+ Upkeep of attendee data and other relevant list management
+ Meeting space coordination of food & beverage, room layouts, seating assignments, name tags, décor and A/V as needed
+ Ground transportation arrangements for guests though local vendor or ride share platforms
+ Assist with reconciliation of post-event finances, recaps, surveys and analytical presentations


* Source, negotiate and manage relationships with vendors, venues and service providers to secure the best options for each event


* Provide on-site event support, including but not limited to overseeing setup, managing staff and troubleshooting any challenges during the event


* Work with internal groups and external vendors to produce necessary creative and production elements


* Collaborate with internal business stakeholders to execute upon their division's specific needs with an event.


* Create and distribute event materials, such as invitations, agendas, name tags, and signage


* Ability to adhere to forecasted budget, manage and balance assigned budget per event, ensuring cost efficiency and adherence to company financial guidelines


* Possess a solid understanding of event technology systems; i.e.

Event Registration (Swoogo)


* Oversee event registration processes, including managing attendee lists, creating registration platforms and handling inquiries


* Responsible for creating and maintaining content for event-specific mobile apps, partnering with the registration team member to build the app, and i...