Traffic Coordinator - Days - Roseburg, OR

Position Title:    Traffic Coordinator  

Reports to:         VP Sales & Marketing

Department:       Sales

Wage:                   Salary – DOE

Position Summary:  The Traffic Coordinator is responsible for overseeing all aspects of truck and rail dispatch, planning, leading and organizing the traffic department to help produce the highest level of customer service while ensuring our core values (ACES) are consistently demonstrated in the way we conduct ourselves and interact with each other.   The Traffic Coordinator will provide leadership and guidance to the entire Sales Department and will provide accurate and up to date information on changing traffic conditions and rates

 

Essential Functions

 

Trucking – Customer and Delivered


* Ensure all shipping processes for truck loading & shipping are within safety compliance guidelines  


* Ensure timely delivery on all delivered loads with in the set target once order is called ready.


* Work closely with sales personnel to ensure that customers are being notified and picking up their orders within prescribed timelines.  Establish Company dispatch protocols for when timelines go unmet.


* Negotiate with trucking companies to develop competitive rates while maintaining balance that does not hinder sales but allows the competitive and timely placement of trucks.


* Negotiate contracts and foster relationships with trucking companies that will insolate Swanson from general and seasonal trucking shortages.


* Continually recruit for and maintain an approved list of common carriers along with all associated documentation including, but not limited to, insurance certificates and W-9 forms.


* Communicate directly with truck suppliers and mill personnel to ensure that the appropriate truck supply is maintained at all times.


* Maintain and distribute current and accurate truck rate lists to the Sales team for use in the customer quote process.



*
+
o Establish and monitor applicable fuel surcharge rates

In-House Trucks


* Manage the in-house company trucks within DOT compliance guidelines including oversight of hours requirements, driver files and logs books. 


* Provide for a preventative maintenance program that ensures the uptime reliability for the trucks.

Facilitate all daily, weekly and monthly activities and associated supervisory duties and employee training and development for the drivers.


* Works directly with the operations coordinators to ensure the highest priority is given to intra/inter-company transfers.

 

Rail Freight Management: 


* Ensure all shipping processes for railcar loading & shipping are within safety compliance guidelines  


* Work closely with the shipping departments and the railroad providers to manage and control demurrage and over/underweight costs.


* Maintain and distribute current and accurate rail rate lists to the Sales ...