Employee Expenses Finance Assistant

What does the role entail?

Supporting colleagues

• Provide first-line assistance via chat, email, and phone to facilitate accurate, first-time expense claim submissions

• Champion best practice in expense processes by inducting and training colleagues and maintaining up-to-date guidelines

Expense claim auditing

• Process expense claims in a timely manner to ensure accuracy and consistency across submissions

• Verify that all claim items meet policy requirements, are correctly categorised, and have appropriate managerial approval

• Reject non-compliant claims and support colleagues in correcting errors for accurate resubmission

Expense claim reimbursement

• Use SAP Concur and SAP ByDesign to create payment runs to reimburse colleagues

• Liaise with Line Manager and other Finance colleagues to execute approvals and payments through accounting and banking systems

Other

• Review claims against payroll-provided information on leavers in a timely manner to ensure recovery of any outstanding subscriptions or training costs.

• Supporting Specialist Services colleagues with DWP post payment validation reviews

• Assist shared service finance colleagues with other ad-hoc duties

• Test system upgrades and provide feedback to suggest improvement

Key Contacts / Relationships:

Internal:

• Employees

• Employees' line managers

• Financial Controller/ Finance Directors

• Shared service and individual entity finance teams

External
SAP Concur support teams

What will you bring to the role?

Qualifications and/or Experience

• MS packages, Excel, Outlook/Teams & Word (Intermediate level)

• Experience of expense and accounting packages (ideally SAP Concur and SAP ByDesign)

Individual competencies

• Strong communication skills - both written and verbal

• Confident in stakeholder engagement across different levels

• Highly organised and collaborative, with effective workload planning

• Excellent attention to detail

EEO Statement

• MAXIMUS is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process.

We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic.

Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post.

• We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long-term conditions.

The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job.

When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme.

If y...