Administrative Assistant

Administrative Assistant - Bismarck, North Dakota

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Caleb Brett team at our Bismarck, ND facility.

This is a fantastic opportunity to grow a versatile career in the Inspection and Testing business, with Intertek, a Global and Award- winning leader in the ATIC Industry!

Intertek Caleb Brett provides specialized Cargo inspection and analytical assessment services to the oil and gas, chemical and other commodities markets.

With a global network of laboratories, 24/7 availability, and more than 130 years of exceptional customer service, our customers receive independent inspection and testing with industry-leading customer service.

Intertek / Caleb Brett is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world.

We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide.

Our Purpose: Bringing quality, safety, and sustainability to life.

What are we looking for?

The Administrative Assistant will support the multiple-branch Caleb Brett businesses by performing a full range of administrative duties, including client billing, Microsoft office, AP / AR, administrative planning, etc.

We're looking for somebody with prior experience in an administrative position.

What You'll Do:


* Ensure accurate and timely customer billing for two branches.


* Create, edit, and maintain documents, reports, spreadsheets, presentations, and forms using Microsoft Office applications.


* Perform various general office duties, including copying, mailing, filing, etc.


* Research a wide variety of information requests.


* Maintain organized electronic and hard copy filing systems in accordance with company document retention requirements.


* Assist with incident reporting, hazard observations, and follow-up documentation.


* Assist with audit preparation, regulatory documentation, and compliance recordkeeping for two branches.


* Support multi-branch financial administration, including invoicing clients, invoice tracking, expense documentation, purchase card reconciliation, following through on corporate and local bill paying, and purchase order administration, as assigned.


* Handle multiple priorities while maintaining accuracy, confidentiality, and professionalism.

Minimum Requirements & Qualifications:


* High School Diploma or GED required


* Two or more years of administrative experience


* Experience with Microsoft Office is required


* Excellent communication skills, both verbal and written


* Excellent prioritization, organization, and time management skills


* Must be detail oriented


* Ability to work independently in a fast-paced, multi-tasking environment


* Abil...