Mail & Supplies Specialist

The Mail and Supplies Specialist is responsible for understanding and abides by policies, procedures, and programs.

RESPONSIBILITY LEVEL:

Understand and abides by policies, procedures, and programs.

Typically works on projects and tasks that span 1 day - 3 months.

PRINCIPAL DUTIES:

1.

Maintain professional procurement practices and services according to the procedures of Milwaukee County

2.

Maintain proper levels of inventory, prepare, and submit supply orders, and receive orders.

3.

Monitor, verify, and track deliveries, packing slips, and invoices.

4.

Contact Milwaukee Division of Purchasing for price/quote estimates.

5.

Contact vendors for office equipment repair/maintenance and problem resolution.

6.

Collect data and prepare reports as assigned.

7.

Maintain standards of confidentiality.

8.

Maintain a safe and professional work environment.

9.

Effectively plan and manage own work to reliably complete routine job responsibilities and special assignments.

Follow through on learning, skill building, and practice necessary to adapt to change.

10.

Problem Solving: General supervision, with work regularly reviewed by manager or senior coworker.

Use technical skills and knowledge to manage day-to-day tasks.

11.

Technical Skill: Practical, working knowledge of tasks, responsibilities, policies, and procedures.

Able to learn and apply new concepts.

12.

Community Engagement: serve as an ambassador for Goodwill in the wider community.

Participate in volunteer opportunities as schedule and interest permit.

13.

Responsible for completing other duties/responsibilities as assigned.

Job Duties Specific to Milwaukee County:

1.

Assist in coordinating day-to-day operations and training/development programs of Central Services as directed.

2.

Assist with conference room scheduling and event planning.

3.

Accept mail and packages; sort and redistribute as required.

4.

Operate electronic mail metering machine.

5.

Check supplies at copy stations located throughout the building and replenish as needed.

REQUIREMENTS:

1.

High school diploma or GED minimum.

2.

Procurement experience preferred.

3.

Proficient in Microsoft Office Suite.

CORE CULTURAL COMPETENCIES:

1.

Customer Focus: Independently anticipate and meet customer needs, while searching for ways to improve customer service.

Internalize customer feedback and follow up with customer to ensure problems are solved by providing innovative ideas to meet their future needs.

2.

Values Differences: Seeks out the diverse perspectives and talents of others, striving to work effectively with others who have different perspectives, backgrounds, or styles.

Behaves with sensitivity towards differences in cultural norms, expectations, and ways of communicating.

Challenges stereotyping or offensive comments.

3.

Communicates Effectively: Shares information and updates with others, while ensuring clear, concise, and professional communication through reports, documentation, written and other communi...