Bsiness Office Assistant

Turlock Nursing and Rehabilitation Center

Come join our team and start making a difference!

Purpose of Your Job Position

The primary purpose of you job position is to assist in the day-to-day accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care operation, and as may be directed by the Administrator or Office Manager.

Delegation of Authority

As Accounting Clerk/Bookkeeper, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Functions

Every effort has been made to identify the essential functions of this position.

However, it in no way states or implies that these are the only duties you will be required to perform.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Duties and Responsibilities

Administrative Functions



* Update manual census and reconciled against QC.


* Prepare Medical ARF /TAR with appropriate attachment on timely fashion and update Cal-Optima visit log.


* Fax & Update Medi-Cal approved ARF to Cal-Optima and ended in QC.


* Post Medical RA received to appropriate resident account & reconciled cash report.


* Maintain copies of all debits/credits authorization payment issued to each resident.


* Monitor and collect accounts receivables.

Report delinquent accounts to the Office Manager/Administrator/ A/R Resource.


* Research aged balance on aging and identify account for adjustment and communicate to BOM if assistant needed.


* Prepare and process resident's share of cost overpayment.


* Verify Medical eligibility (monthly) and update batches through out the month.


* Maintain complete Medical eligibility (certs) monthly.


* Update Quick-Care for any SOC changes and sent out revised statement.


* Make collection follow up calls


* Prepare legal referral on unpaid share of cost account.


* Prepare and response to Cal-Optima for monthly NCS request.


* Prepare write off on uncollectible accounts and process refund.


* Prepare and mail statements.


* Enter new resident into our billing system (Quick Care)


* Prepare and submit weekly & monthly Medical electronic claims by deadlines.


* Assist resident, family, department heads, and vendor with billing questions.


* Enter monthly ancillary charges assign at month end.


* Prepare daily census & distribute report for stand up meeting.


* Prepare daily banking deposit.


* Prepare private statements monthly.


* Reconciled month end manual census by 12 noon of 1st working day.


* Reconciled Medical month end cash.


* Assist resident/family with Medi-Cal application and annual Re-dermination.


* Attend weekly A/R review with BOM & Executive Director.


* Assist resident with Soc...