Executive Assistant I - TLMA Admin

The County of Riverside Transportation & Land Management Agency (TLMA) is seeking an Executive Assistant I to support the TLMA Administration Department in Riverside, CA.

The Executive Assistant I will provide administrative support to the TLMA Administrative Services Manager and other administrative staff within the department.

This position plays a key role in supporting daily administrative operations, providing front desk and receptionist coverage, and serving as a backup to other administrative staff as needed.

Primary responsibilities include answering and screening incoming calls, managing incoming and outgoing mail, maintaining the manager's Microsoft Outlook calendar, scheduling meetings, and serving as a liaison between management and department staff.

The incumbent will exercise professionalism, discretion, and excellent customer service while handling a variety of administrative responsibilities.

Additional duties include updating and maintaining administrative policies, procedures, standards, and methods; creating and processing work orders; and performing other related administrative assignments as needed to support departmental operations.

In addition to meeting the minimum qualifications, the most competitive candidates will possess:
•Experience providing administrative support to a department manager or higher.
•Experience supporting administrative operations within a government agency.
•Excellent verbal and written communication skills.
•The ability to adapt to changing priorities and serve as a positive change agent.
•Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
•Experience using Adobe Acrobat.
•Familiarity with Microsoft Visio.
•Familiarity with SharePoint.
•Familiarity with ServiceNow.
•Familiarity with PeopleSoft Financials.
Meet the Team!
The County of Riverside Transportation & Land Management Agency(TLMA) is the umbrella agency for seven county departments.

They are the Planning Department, Building & Safety Department, Transportation Department, Code Enforcement Department, Environmental Programs Department, Aviation Department, and the Administrative Services Department.•Take and prepare minutes of meetings.

•Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.

•Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.

•Maintain control files to monitor status and expedites the completion of staff assignments.

•Schedule appointments, coordinate time, place, and participant arrangements for meetings.

•Sort, screen, and route incoming mail.

•Provide general information to office and telephone callers and/or refer them to appropriate party.

• Compile and summarize information, data, and figures for reports.

• May lead subordinate staff in routin...