ADMINISTRATIVE ASSISTANT

General Description

The Administrative Assistant position is responsible for facilitating the efficient functioning of an office via a wide range of administrative, IT related, financial, and managerial tasks.

Bristol Alliance of Companies (Bristol Industries) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety.

Every employee has an impact on our success, which benefits the Native culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Roles and Responsibilities:

• Collect data and information to assist the Commander and Deputy in managing the work and can include them on correspondence and meetings to ensure that the particular issues related to the particular function.

• Determines matters that can be handled by the Division Directors and refers the topic as appropriate.

Routes matters requiring action by the Division Directors and follows up to ensure that actions are completed.

• Assist as the office manager and on own initiative, recommends changes in administrative policies.

• Recommend office procedures and practices to be used within the Command.

• Establishes and maintains suspense file on pending correspondence, ensuring deadlines are met serves as central point of contact for authoritative information on administrative policies, procedures, and requirements.

• Review all correspondence prepared by staff personnel of the Command for signature of supervisor for format (Navy Correspondence Manual), punctuation, accuracy of references, assembly of enclosures, compliance with routing procedures, etc..

• Advise other personnel within the Command in the preparation of correspondence.

• Prepare and distribute special instruction for the preparation and routing of such correspondence in accordance with the Navy Directives Management Program Manual, as necessary.

• Maintain a file of correspondence and events and brings such things to their attention on their return, In the absence of the Commander or Deputy.

• Assist the OICC in support of new employee's check-in/ check-out process, minor property inventory control, Command Information Office (CIO) / Navy Marine Corps intranet (NMCI) liaison for software and hardware requirement.

• Maintain supervisor's calendars, making appointments and arranging for meeting rooms, scheduling recurring appointments without prior approval from supervisors, assembling and disassembling conference materials, flyers, booklets, and handouts, maintaining internal office reports and filing system, such as personal files, time & attendance, correspondence log, minor inventory/property listing and annual training requirement list.

• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of GAAP, job cost and government accounting.

• Knowledge with DCAA requirements, including FAR 31 and ICE schedules.

• Skilled i...