Committee Coordinator I- Admin Svcs

Essential Duties and Responsibilities:
- Prepare weekly internal reports.
- Perform accurately all data entry functions.
- Arrange meetings as required.
- Attend meetings and take minutes.
- Understand broad knowledge of departmental and company practices to assist leadership team and staff while exercising judgment on critical nature of information and confidentiality.
- Assist in on boarding process of new hires.
- Maintain records management, filing, retention, and/or labeling.
- Type/generate letters and other documents, as necessary.
- Maintain confidentiality and security of all relevant information.
- Assist supervisor and leadership team with special projects and tasks on an as needed basis, including management of inventory and supply orders.

Serve as a back up to support reception, as needed.
- Assist internal and external customers in problem resolution, as needed.
- Provide excellent customer service.
- Operate multi-line phone system, answer incoming telephone calls and perform other clerical duties proficiently and professionally.
- Assist with ensuring accuracy of eMAP database for e-mail distribution lists for Project offices and departmental groupings for internal mail communications, and submit tickets for resolution of inaccuracies, as required.
- Serve as a member of the Social Committee to assist with social event management and coordination of initiatives designed to increase Project morale.

Additional Duties and Responsibilities

-Prepare presentation materials and other administrative deliverables to support departmental and committee activities.

-Receive, respond to, and route correspondence to appropriate stakeholders as needed.

-Assist with resolving moderately complex administrative tasks.

-May provide guidance and support to new team members regarding administrative processes and procedures.

Minimum Requirements

- High School diploma or equivalent with 2-4 years of experience.
- Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted - practice.
- Communicates more complex information, using job experience to anticipate and proactively address related questions.
- May have additional training or education in area of specialization.

Preferred Skills/Qualifications:

-Prior administrative support, office coordination, committee support, or customer service experience preferred.
-Experience preparing reports, presentations, meeting materials, or administrative documentation preferred.

-Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.

-Effective interpersonal and customer service skills with the ability to collaborate across teams and support internal and external stakeholders.

-Strong attention to detail and accuracy in data entry, reporting, and records management.

-Excellent organizational skills with the ability to manage multiple priorities and deadlines.

-Strong verbal and written communicat...