Senior Lease Administrator

What you’ll do as a Senior Lease Administrator

 

Lease Negotiation & Acquisition


* Lead negotiations for new office leases, renewals, expansions, and terminations across a multi-location national portfolio, including locations supporting classified programs.


* Coordinate with brokerage partners, landlords, and others to structure lease terms that minimize cost and organizational risk while meeting operational and security requirements.


* Conduct market analysis and financial modeling (net effective rent, NPV, TI allowances) to support lease decision-making and executive approvals.

Document cost reasonableness as part of our government audit support package.


* Evaluate prospective sites for suitability as SCIF or other secure facility buildouts, coordinating with Security and Facilities Engineering as appropriate.

Portfolio & Lease Administration


* Maintain authoritative lease abstracts and a centralized location directory for all active, expired, and pipeline properties.


* Track and manage critical date calendars for options, rent escalations, renewal notices, and lease expirations across the entire portfolio.


* Initiate and approve rent payments, reconcile operating expense (OPEX/CAM) statements, and manage tenant improvement (TI) allowance drawdowns in coordination with Accounts Payable and Finance.


* Serve as the primary point of contact for landlord communications and ensure timely resolution of lease disputes, default notices, and holdover situations.


* Administer subleases and license agreements where applicable, ensuring compliance with master lease terms; coordinate billing requirements.


* Responsible for office registration and CAGE administration in SAM.gov.

ASC 842 Lease Accounting Compliance


* Own the data integrity and completeness of lease records in the company’s lease accounting software, Visual Lease.


* Work with Accounting Staff to ensure accurate classification, measurement, and disclosure of right-of-use (ROU) assets and lease liabilities under ASC 842.


* Partner with Accounting Staff and external auditors to support quarterly and year-end close processes, including variance analysis and disclosure schedules.


* Monitor and facilitate implementing regulatory updates to ASC 842 guidance and internal accounting policy as required.


* Coordinate with Finance to align lease commencement, modification, and termination events with proper accounting treatment and journal entry support.

SCIF & Secure Facility Coordination


* Support leasing of locations that require SCIF accreditation or other secure facility designations, including coordination with DSS/DCSA, Security Officers, and landlords on construction and operational requirements.


* Review lease language for SCIF-specific provisions (access control, construction addenda, government right-of-entry clauses) and escalate issues to Legal as needed.


* Maintain records of accredited fa...