Treasury Administrative Assistant

Company

Federal Reserve Bank of Kansas City

When you join the Federal Reserve—the nation's central bank—you’ll play a key role, collaborating with leading professionals to strengthen and protect our economic, financial and payments systems.

We invest in contemporary and emerging technology each year to support the Federal Reserve and our economy, and we’re building a dynamic and diverse team for our future.

The Federal Reserve Bank of Kansas City is seeking an Administrative Assistant to join our Treasury Services Division organization.

As a member of our team, you will provide administrative support to division executives and other staff including calendar management, coordinating travel arrangements, meeting coordination, event planning support, preparing, reviewing, and editing documents, and completing basic projects of routine to moderate complexity.

Key Activities: 



* Maintains and/or monitors electronic calendar(s), deadlines, and appointments for Officers. 



* Purchases and manages inventory of supplies. 



* Manages purchasing card expenditures and timely reconciliations. 



* Makes travel arrangements for Officers, as well as incoming support for System or external guests to include arranging for hotel accommodations, car rental, airline reservations, and/or other transportation, and filing paperwork for reimbursement, when appropriate.  



* Serves as primary coordinator host for meetings for Officer and the Division, including, but not limited to, making conference room reservations, dining requests, guest access, and providing assistance during meetings. 



* Organizes and maintains files of department correspondence and documents and is responsible for adhering to record retention guidelines.  



* Prepares and proofreads letters, memos, presentations, and reports; ensures proper grammar, spelling, punctuation, and formatting while recommending improvements to written communications. 



* Develops basic reports and completes projects of average to moderate complexity and priority. 



* May update and/or maintain information sharing websites and other communication mediums (e.g. Teams, newsletters, video screens, etc.).  



* Provides back-up support for other administrative assistants as needed and trains less experienced staff on administrative responsibilities.  



* Completes other unique, department specific duties as assigned.  

Required Qualifications: 


* Typically does not require any previous experience.



* High school diploma or equivalent 


* Proficient computer skills including Outlook, Microsoft Word, Excel, PowerPoint, Teams, various internet applications, and email applications 


* High standards of confidentiality due to possible access to sensitive information


* Willingness to perform additional responsibilities unique to the areas the position supports 


* Strong interpersonal skills...