Customer Service Representative

For more than 70 years, MasterBrand has been shaping the places where people come together, enriching lives and creating meaningful memories for our customers.

We are the #1 manufacturer of residential cabinets in North America, and our associates produce the most comprehensive portfolio of superior cabinetry products for the kitchen, bath and other parts of the home.

Come see why our associates love working at MasterBrand.

Job Description:

The Customer Service Associate is responsible for all required service and warranty calls for their designated builder accounts.  This role ensures seamless alignment between customers and homeowners, MasterBrand field teams, Installers, and Service Technicians, orchestrating schedules, parts staging, and follow-up to deliver exceptional outcomes.

Success is measured by outstanding customer satisfaction, rapid response times to builders, high data accuracy in the ordering platform and Salesforce, on-time appointment completion, and a sustained reduction in repeat service visits.
 

Responsibilities


* Respond to all customer inquiries (phone, email, web) within 8 business hours and log communication in Salesforce.


* Provide clear, concise status updates including scopes of work and schedule service dates to customers and internal stakeholders until issue resolution.


* Check warranty calendar availability, schedule appointments, confirm technician assignments, and update calendar entries and work orders to reflect changes.


* Create and maintain service work orders and warranty appointments in Salesforce with full, accurate documentation including scopes of work and required parts.


* Coordinate appointment windows to minimize disruptions and avoid rework or missed visits.


* Proactively collect and track construction schedules from superintendents via phone, email, or website; update Salesforce to reflect real-time schedule changes.


* Track and resolve incomplete services, warranty claims, quality inspection items, and installer debriefs to ensure first-time fix rate improvement.


* Close out service work orders in Salesforce after verifying completion, parts used, labor time, and customer sign-off.


* Escalate complex or recurring issues to Supervisor or Builder with recommended mitigation steps.


* Triage customer concerns, diagnose root causes using product knowledge and technician feedback, recommend corrective actions, and schedule follow-up service when required.


* Confirm parts availability, stage parts for technicians, and coordinate with Team to avoid delays.


* Accurately enter customer orders and quotes into designated systems and ensure timely communication to Customer once processed.Share best practices, contribute to SOPs, and help train peers on tools and workflows.


* Build deep knowledge of MasterBrand products and procedures; identify recurring issues and recommend process or product improvements.

Qualifications


* High schoo...