People & Culture Coordinator

Position: People & Culture Coordinator

Department: People & Culture

FLSA Grade: Non-Exempt, Part-Time

Hourly Rate: $28.00 - $32.00 / hour

Available Positions : The People & Culture (P&C) team is currently recruiting for People & Culture Coordinator.

Each role has varied schedules and responsibilities - please indicate your position preference in your cover letter.

Position Summary - People & Culture Coordinator #3 :


* Departments Supported : Community and Government Engagement, Finance/IT, Legal, Marketing, Philanthropy, Office Services.


* Schedule : This position will require primarily work during weekdays during core business hours.

Due to the nature of the departments this position supports, occasional weekend and evening work may be required, though infrequent.

This role will support all four LA Phil venues but will primarily be based on-site at Walt Disney Concert Hall.


* Summary : The P&C Coordinator, reporting to the Sr.

P&C Business Partner, supports all hiring, onboarding, offboarding, and compliance activity for the assigned departments.

Position Elements:


* Recruiting, onboarding, and offboarding:
+ Update and maintain current job descriptions in P&C folder
+ Post jobs in HRIS and other external websites
+ Assist with candidate screening
+ Initiate and track background checks and draft pre-adverse/adverse action letters if necessary
+ Draft and process offer letters and onboarding documents to new/re-hires
+ Coordinate/assist with seasonal on-site paperwork sessions and non-seasonal onboarding sessions
+ Coordinate and track the mandatory Form I-9 completion, anti-harassment and workplace violence trainings for all employees and supervisors in an accurate and timely manner
+ Track the completion of arbitration agreements and work permits for minors (currently using Monday.com)
+ Coordinate IT onboarding and offboarding where necessary
+ Assist in issuing last day documents to employees as required by law and the collection of LA Phil assets


* Process accurate data entry to maintain employee records including but not limited to employee status, compensation, benefits, personal information, etc.


* Conduct on-site preliminary intake conversations for employee relations and workers compensation incident reports, especially during the Hollywood Bowl and The Ford season


* Report incidents to the workers comp insurance carrier as needed in collaboration with the Benefits Manager


* Assist the P&C team on required information for Affordable Care Act (ACA) compliance


* Support employees in accessing and navigating the HRIS system


* Assist in the annual updating of compliance posters at various locations


* Update EEO information in HRIS for required reporting


* Research various P&C topics, execute various projects and pull reports as assigned by the P&C team


* Desire to remai...