Accounts Payable Coordinator I

Primary Function Maintains control of payable transactions, maximizing company profits and ensuring timely remittance and accurate reporting of company payables.

Essential Duties

Vendor Account Administration


* Maintains the online master vendor file and prepares applications for vendor credit


* Maintains vendor W-9 documentation for annual 1099 reporting


* Assists vendors with inquiries regarding account status and activity

Invoice Processing & Payment Management


* Enters vendor invoices into the system for payment, reviewing for accuracy of amounts and remittance information


* Determines and adjusts invoice payment dates in accordance with vendor payment terms


* Sets up and applies available discounts based on vendor terms

Reconciliation & Issue Resolution


* Reconciles monthly vendor statements and resolves discrepancies, including requesting copies of past-due invoices


* Monitors open payables and credit balance accounts


* Requests refunds from vendors for credit balances when applicable

Accounts Receivable & Credit Balance Support


* Processes customer requests related to accounts receivable credit balances

Operational Support & Coverage


* Provides backup support for other Accounts Payable Coordinators as needed

Minimum Requirements

Education

High school diploma required.

Work Experience


* 0-2+ years accounting and bookkeeping experience.

Physical


* Must be able to sit for long periods.


* Must be able to see (regularly or corrective).


* Must be able to key for extensive periods of time.

Other


* 10 key calculator experience


* Accurate and quick data entry skills required


* Must be available for overtime as necessary