Track Administrator

Your Job

The Track Administrator / Timekeeper ensures a steady and accurate flow of contractor time data to support timely invoicing and cost reporting.

This role partners closely with vendor timekeepers and internal stakeholders to collect, review, allocate, and validate contractor timesheets within the Track system.

The data managed in this role is used to generate daily invoices and support business reporting.

The Track Administrator serves as a key point of contact for timekeeping process issues, system discrepancies, and vendor onboarding activities, and plays an active role in identifying process gaps and driving sustainable improvements.

What You Will Do



* Ensure site timekeeping processes are followed and collaborate with internal and external stakeholders to identify and resolve issues


* Identify gaps in processes and work with teams to implement sustainable improvements


* Coordinate and execute site-specific onboarding steps for new vendors, including pay formula testing and skill and schedule assignments


* Audit timekeeping and billing processes to ensure overall process health; discuss findings with the team and take appropriate action


* Collect, edit, and allocate contractor timesheets within the Track system


* Review variances such as discrepancies, schedule changes, and craft or skill overrides for accuracy and ensure appropriate approvals are obtained


* Prepare and distribute unallocated reports for cost reporting


* Deactivate contract employees from Track records as needed


* Support high-volume operational periods, such as Turnarounds


* Maintain accurate files for all Track contractor records and invoices


* Facilitate and provide data to internal stakeholders for review and decision-making

Who You Are (Basic Qualifications)



* Experience performing timekeeping and labor cost tracking in a system-based environment


* Proficiency with Microsoft Office, including Excel, for data review and reporting


* Experience reviewing, validating, and reconciling time or labor data for accuracy


* Ability to follow defined processes and identify discrepancies requiring approval or correction

What Will Put You Ahead



* Experience administering the Track system or a comparable timekeeping or labor management system (such as SAP or Kronos)


* Advanced Excel skills, including formulas, pivot tables, and data validation


* Experience using Power BI or similar reporting tools to analyze and present labor or cost data


* Knowledge of Lean or continuous improvement concepts applied to administrative or operational processes


* Experience serving as a process owner, lead, or subject matter resource for system or workflow questions

This role is subject to the Transportation Workers Identification Credentialing (TWIC) rule and requires the successful candidate to obtain a TWIC identification badge, allowing for un-escorted access to the facility within a...