Payroll Coordinator

CANAL BARGE COMPANY

JOB DESCRIPTION

PAYROLL COORDINATOR – HUMAN RESOURCES

I.

POSITION SUMMARY

Coordinate and administer payroll activities for CBC and IMT, ensuring payroll is processed accurately, timely, and in compliance with applicable policies and requirements.

II.

KEY RESPONSIBILITIES


* Administer payroll operations.


* Prepare monthly journal entries and payroll-related reports.


* Support ongoing enhancement of Workday HCM/Payroll and Crew Change systems.


* Support special projects and ad hoc reporting as assigned.

III.

SPECIFIC RESPONSIBILITIES

1.

Manage efficient administration of payroll operations, including the generation, distribution, and reporting of the company’s semi-monthly and special payrolls; including the following:

a.

Administer pay-related personnel actions for shore, vessel, and field employees.

b.

Support month-end financial close by reviewing and preparing payroll-related journal entries.

c.

Prepare manual payroll checks as needed.

d.

Maintain employee payroll history records.

e.

Report new hires and terminations to the appropriate agencies in a timely manner.

f.

Complete monthly, quarterly, and year-end payroll close activities.

g.

Provide semi-monthly 401(k) and HSA deduction information to the Benefits Department.

h.

Process monthly ACH requests.

i.

Resolve employee inquiries regarding wage payments, taxes, and payroll deductions.

j.

Communicate payroll policy, procedure, and regulatory changes in a timely manner.

k.

Complete employment verification requests.

2.

Maintain state unemployment tax rates in Workday and ADP.

3.

Process invoices related to ADP maintenance and quarterly fees, WOTC credits, and United Way.

4.

Perform other related duties as assigned.

IV.

REPORTING RELATIONSHIP

This position reports to the Compensation Supervisor.

V.

QUALIFICATIONS

                       

1.

One to three years of payroll experience preferred.

2.

Proficiency in Microsoft Office and other business systems.

3.

Demonstrated ability to handle confidential information with discretion and integrity.

4.

Strong organizational skills.

5.

Strong attention to detail.

6.

Ability to manage deadlines and prioritize work effectively.

7.

Self-starter with sound judgment and initiative.

8.

Collaborative team player.

Canal Barge Company and its subsidiaries are Equal Opportunity Employers - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.