Personal Assistant to Managing Director

Role Purpose

The Personal Assistant (PA) provides high-level administrative, organisational, and coordination support to the MD & other functions, as well as involvement in ad-hoc projects.

This position requires excellent judgment, discretion, and the ability to work in a matrix environment across multiple countries and time zones.

Key Responsibilities

Executive Support


* Manage complex calendars, scheduling meetings across multiple time zones, and prioritising competing demands


* Coordinate regional leadership meetings, board meetings, budget meetings, internal/external forums, including agenda preparation, minutes, and follow-up actions


* Handle travel arrangements (flights, accommodation, visas where applicable) and prepare detailed itineraries


* Act as a key point of contact between the MD and internal/external stakeholders, screening and prioritising communications


* Prepare and format presentations, reports, correspondence, and briefing materials


* Support confidential and sensitive matters with the highest level of discretion

Administrative Support - Other functions


* Provide administrative assistance including travel and diary management, meeting coordination, and document preparation for other functions.


* Support department seminar or event organisation.

Ad-hoc Projects & Regional Initiatives


* Support ad-hoc regional projects as assigned by the MD


* Assist in planning and execution of events, workshops, or offsites


* Conduct basic research, data collation, and analysis to support decision-making


* Track action items and project milestones to ensure timely completion

General Office & Administrative Support


* Maintain and organise electronic and physical filing systems


* Process expenses, invoices, and purchase requests in line with company policies


* Support onboarding logistics for new leadership hires as required


* Continuously improve administrative processes to enhance efficiency

Key Requirements

Experience & Qualifications


* Minimum 5-8 years' experience as a Personal or Executive Assistant, preferably supporting senior regional or C‑suite leaders


* Experience working in a regional or multinational organisation


* Strong exposure to managing multiple stakeholders and priorities

Skills & Competencies


* Exceptional organisational and time-management skills


* Strong written and verbal communication skills


* High level of discretion, professionalism, and integrity


* Ability to work independently and proactively anticipate needs


* Strong attention to detail with the ability to see the bigger picture


* Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word); digital-savvy with collaboration tools


* Fluency in French is an added advantage.

Other Requirements


* Comfortable working across cultures, time zones, and with virtual teams


* Flexible and adaptable, with a "can-do" att...