Executive Assistant

JOB DESCRIPTION

This is a highly trusted, high-visibility role serving as a key partner to the Chief Human Resources Officer (CHRO) and the EVP of HR, COG, providing seamless executive support that demands absolute discretion, sound judgment, and the ability to navigate complex, confidential matters with sensitivity and professionalism.

This role operates across global time zones and requires a culturally aware, proactive professional who thrives in a fast-paced, dynamic environment.

You will act as a trusted extension of the executive office-anticipating needs, managing competing priorities, and enabling both leaders to operate at their highest level.

WORK ARRANGEMENT:

This is a full-time position based in our New York, NY or Philadelphia, PA office.

The successful candidate will be expected to work in the office a minimum of four days per week.

Given the global scope of the executives supported, flexibility outside of standard business hours-particularly for early morning or evening communications across international time zones-is required.

RESPONSIBILITIES:

Executive Partnership & Calendar Management


* Coordinate and maintain the calendars of two executives, often considering time zone differences and always using judgment in prioritizing meetings and proactively resolving calendar conflicts


* Exercise independent judgment to assess urgency and context, triaging requests and escalating time-sensitive matters appropriately


* Prepare executives for meetings and engagements by compiling and distributing briefing materials, agendas, and relevant background documents in advance


* Act as a professional liaison between executives, senior leaders, employees, and external stakeholders, representing the executive office with tact and discretion

Global Travel & Logistics


* Arrange domestic and international travel, including multi-leg itineraries, accommodations, ground transportation, and visa or entry documentation-with particular attention to international regulatory requirements


* Anticipate and manage time zone considerations, travel disruptions, and cultural scheduling sensitivities for international engagements


* Process and reconcile travel and expense reports in a timely and accurate manner

Confidentiality & Sensitive Matters


* Handle highly confidential HR information-including talent decisions, executive compensation, organizational changes, and sensitive employee issues-with the utmost discretion and integrity


* Demonstrate sound judgment in determining what information to share, when, and with whom, maintaining strict data privacy and confidentiality at all times

Meeting & Event Coordination


* Lead end-to-end planning and logistics for executive meetings, leadership offsites, and global HR events, including virtual and hybrid formats across international locations


* Coordinate audio/video conferencing, ensuring seamless technical setup and accessibility


* Manage caterin...