Account Clerk II (Controller's Department)

* The Starting Rate for this position is $23.66 per hour


* 35 hours per week

POSITION SUMMARY:

The Account Clerk II position performs accounts payable functions in the centralized disbursement section within a large complex accounting office, processing high-volume data entry of constable cost sheets, invoices, interpreter reports, and other payment requests as needed.  Regularly works with confidential and HIPAA-restricted information.

POSITION RESPONSIBILITIES:

Essential Functions

The duties and responsibilities of this position include, but are not necessarily limited to:


* Reviews constable cost sheets, invoices, interpreter reports and other payment requests for proper authorization, supporting documentation, budget codes, accuracy, completeness, and compliance with applicable laws, regulations, and county policies.


* Performs data entry of constable cost sheets, invoices, interpreter reports and other payment requests into the ERP Oracle system. 


* Communicates with departments and vendors regarding invoice discrepancies, payment issues and related matters while providing excellent customer service to internal and external customers.


* Assists the Account Clerk III in validating receipts and expenditures against original purchase orders. 


* Assists the Account Clerk III in reviewing encumbered purchase orders for expenditures exceeding approved amounts and notifies the Purchasing Department and County departments regarding budget overages.


* Enters payment information into the financial system to establish and process payments


* Becomes fully knowledgeable in executing the weekly payment run in the absence of the Account Clerk III personnel.


* Assists Accounts Payable Manager with special projects and process improvements, including initiatives such as converting vendor payments from check to ACH.


* Sort, prioritize, and review incoming mail and documentation, including but not limited to invoices, purchase orders, travel reports and constable cost sheets 


* Assists with researching and resolving bank positive pay exceptions. 


* Researches vendor inquiries and provides timely and accurate responses.


* Daily operational and administrative support to the Account Clerk III as needed and directed by management.


* Assists and supports with weekly payment processing activities as needed and directed by management. 


* Other Accounts Payable duties and responsibilities as assigned by management.

MINIMUM EDUCATION AND EXPERIENCE:


* High school diploma or possession of a G.E.D.

certificate from a recognized issuing agency.


* Minimum of two (2) years bookkeeping or accounting experience involving advanced record keeping responsibilities.

Directly related business school or college courses may substitute for up to one (1) year of the required experience.


* Any equivalent combination of education, training and experience that provides the required kn...