Executive Assistant, Retail

The Team:

The Sales team supports Hermès of Paris US business by managing and coordinating all operations from stores, ecommerce, operations and VM; as well as closely working with all other parties: merchandising, projects renovation or minor works, Communication, Finance, HR.

The Sales team develops strategies and sets clear direction to maximize business performance.

The Opportunity:

Provide high-level administrative, operational, and analytical support to the EVP and Retail leadership team.

This role is responsible for executive calendar management, international travel coordination, event planning, reporting, budget follow-up, and cross-functional project support.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced luxury retail environment.

About the Role:

Executive & Administrative Support:

Manage complex calendars and coordinate recurring meetings for the EVP, including budget reviews, Retail committees, leadership touch bases, one-on-one meetings, and monthly follow-ups with external partners.

Organize and coordinate executive travel arrangements, including flights, hotels, transportation, itineraries, and reservation details.

Maintain accurate and up-to-date calendar information, including travel schedules, HOP updates, and recurring business meetings.

Process and submit T&E expenses for EVP approval and follow through on related documentation and reporting.

Prepare organizational charts, briefing materials, and key information for executive visits and celebrations.

Event & Operational Coordination:

Lead the logistical planning and execution of Podium and Preview events held twice annually.

Coordinate attendance tracking, hotel accommodations, meeting spaces in Paris, Director meetings, and dinner reservations in partnership with Regional and Merchandising leadership teams.

Collaborate with travel agencies to secure cost-effective travel arrangements for attendees and leadership teams.

Support additional retail events and gatherings, including Retail reunions, RVP meetings, one-of-a-kind events, and associate travel coordination.

Financial & Reporting Support:

Track and follow up on re-estimates and B+2 figures for the Sales department, including Visual Merchandising, Regional teams, and Operations.

Utilize reporting systems to generate business reports, analyses, and requested data for leadership teams.

Support budget preparation and ongoing financial follow-up activities.

Employee & Cross-Functional Support:

Coordinate employee engagement initiatives, including volunteering programs during the holiday season and employee handbag purchase requests.

Support ad hoc cross-functional projects related to Retail, CRM, Visual Merchandising, and business strategy initiatives.

Prepare presentations and business materials for Hermès International, strategic meetings, and leadership reviews.

All other duties assigned by supervisor.

Supervisory R...