Office Specialist III

Job Description

WAGE: $20.26 - $29.38 DOQ

DEPARTMENT: Recreation

BENEFITS: Health, Dental, Vision, Retirement, 401k match, Sick/Vacation, Life Insurance, Short-term Disability, Accident, Critical Illness; Parental Leave; Maternity Leave

PERSONNEL STATUS: Full Time

JOB OVERVIEW:

Under close supervision of an administrative superior, performs a variety of routine and specialized clerical work requiring advanced knowledge of interrelated department paperwork and procedures.

Positions in this class can be distinguished by the specialized duties they perform in various County departments including County Assessor, County Auditor, County Clerk, County Health, County Recorder, and County Treasurer.

ESSENTIAL FUNCTIONS:

Processes reports, certificates, applications, and other materials; examines for accuracy and completeness, makes additions or resolves discrepancies consulting with supervisor or other employees as appropriate.

Fills in data on standard office forms; maintains records, files, indexes and books according to established methods and procedures; compiles and tabulates data for records and reports; maintains inventories and orders supplies.

Handles incoming and outgoing mail.

Accepts fees for payments; balances cash on hand against receipts; prepares and balances deposits; issues receipts, notices, certificates and licenses, and keeps simple records of transactions; makes simple mathematical computations.

Processes invoices and requisitions, submits for payment on purchase orders through payables.

Verifies cash banks for office and park camp hosts.

Is the point of contact for audit of cash banks.

Will coordinate with manager to prepare invoices, process and forward all copies as necessary.

Receives payments for accounts receivable.

Processes as necessary.

Will be primary person responsible for answering calls, screening calls, electronic communication, handing any questions, complaints or matters of technical nature and directing others to the appropriate staff member; helps walk in customers.

Schedules part time employees and ensures coverage during activities, events, and recreational games.

Sends employee schedules electronically.

Handles communication with employees regarding shift availability and coverage.

Responsible for coordinating employee onboarding, training, and coordinating with Human Resources regarding posting of open positions for part-time recreational staff.

Processes payroll processes for part-time employees and ensures that each employee reports and submits their time accurately.

Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class.

Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation.

SUPERVISORY RESPONSIBILITIES:

None

EDUCATION/EXPERIENCE:

Education: High school graduation or equivalent.

Experience: Two (2) year...