Sr. Accounts Payable Specialist

As a premier global food provider, the OSI Group partners with the world's leading foodservice and retail food brands to provide concept-to-table solutions that delight consumers around the globe.

Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential.

We're looking for individuals who thrive in an entrepreneurial environment and who enjoy working as a team to deliver unparalleled service and solutions to our customers.

Position Summary:

The Senior Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices within the ERP system, ensuring full compliance with company policies, invoice types, and approval thresholds.

This role serves as a subject matter expert who assists team members with issue resolution, supports process improvements and helps drive efficiency and accuracy across the accounts payable function.

This position reports to the Accounts Payable Manager and works closely with cross-functional stakeholders across plant operations and corporate teams.

Principal Duties & Responsibilities:

• Job is an individual contributor.

• Job is an individual contributor and has no direct reports.

• Ensure accurate invoice entry and compliance with company policies, approval workflows, and internal controls

• Process invoices and check request forms using enterprise-wide accounting system.

• Perform invoice reconciliations and resolve supplier credit claims and discrepancies.

• Monitor and manage invoice exceptions, including price and quantity variances, and missing goods receipts

• Review materials management reports to identify goods receipt/invoice receipt (GR/IR) variances (e.g., unpaid or incorrect amounts) and take action to resolve and close purchase orders.

• Collaborate with buyers, receiving teams, and plant personnel to resolve 3-way match issues.

• Respond to vendor and internal inquiries through the AP Help Desk (JIRA) in a timely, accurate, and professional manner.

• Perform vendor statement reconciliations and proactively resolve outstanding balances and discrepancies.

• Investigate and resolve disputed invoices in coordination with vendors and internal stakeholders.

• Support month-end close activities, including preparing analysis, journal entries, and account reconciliations

• Ensure adherence to all accounts payable policies, procedures, and standardized processes.

• Identify continuous improvement opportunities and support implementation of best practices, including automation initiatives.

• Provide audit support and respond to internal and external audit requests.

• Create and maintain standard operating procedures (SOPs), including documentation of vendor-specific requirements and processes.

• Maintain strong stakeholder relationships through professional and responsive communication.

• Provide backup support for other AP functions as needed.
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